Republic of the Philippines
City of Dumaguete
Bids and Awards Committee


The City of Dumaguete thru its BIDS AND AWARDS COMMITTEE (BAC), invites all interested manufacturers, suppliers, dealers and/or distributors to apply for eligibility and to submit BIDS for the SUPPLY of:

1. 1 unit Digital Copier/Printer/Scanner, p55,000.00
High Media Flexibility: formats up to A3
Compact Design: low height and small footprint
Standard Multi-functionality: copy, print, scan
Outstanding Quality: HD toner with smaller smoother
Particles for clear text and images
Professional Printing: GDI controller standard
User-Friendly Design: LCD user interface
Fast Printing and Copying: up to 16ppm
Paper Saving Functionalities: 2-in-1, 4-in-1, and ID Card function
Environmental Friendliness: awarded with the Energy Star
Construction: Desktop System (Scanner Integrated)
Copy/Print Speed: A4: max. 16 ppm
A3: max. 9 ppm
Print System Electro photographic Laser
Gradation: 256 Gradations
Paper Input Capacity:
Standard: 250 sheets Cassette (A5-A3, 64-157g/m2)
Optional: 100 Sheets bypass (A5-A3, 64 -157g/m2)
Output Capacity: Max. 250 sheets
Paper Format: Max. 297 x 432 mm
Warm-up Time: 29 second or less
Dimensions (wxdxh): 570 x 531 x 449 mm
Weight: Approx. 23.6 kg (without consumables)
Power: 220-240/50 Hz
Controller CPU: 120 MHz (Standard)
Memory: 32 MB
Resolution: 600 x 600 dpi
Emulation: GDI
Interface: USB 2.0
Driver: Windows XP/XP64/Vista/Vista64, Window 7
32/64, Windows Server 2003/2008/2008 R2
Printable paper Sizes: A3-A5, Customized paper sizes
Print Functions: Watermark, n-up
Scan Resolution: Max. 600 x 600 dpi
Scan Modes: TWAIN & WIA scan
Original Format: Max. A3
Multi-Copy: 199
Zoom: 50-200% in 1% steps
Resolution: 600 x 600 dpi
First Copy Out Time: 8 sec. or less
Copier Functions: 2-in-1, 4-in-1, density adjustment,
Sort/group, ID Card copy, book copy
Options: Bypass for up to 100 sheets
The machine is guaranteed against manufacturing
Defects for a period of one (1) year after installation or
60,000 copies or prints, whichever comes first.

Purpose: For City Treasurer’s Office use

Note: Nonrefundable fee for the Bidding Documents in the amount of Php100.00


Bids received in excess of the ABC shall be automatically rejected at bid opening.

The City of Dumaguete now invites bids for 1 unit Digital Copier/Printer/Scanner for City Treasurer’s Office use.

Bidders should have completed and/or accepted, within 3 years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly Section II, Instruction to Bidders.

Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criteria as specified in the Implementing Rules and Regulations Part A (IRR-A) of Republic Act 9184 (R.A. 9184), otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizen/sole proprietorships, partnerships, or organizations with at least sixty(60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

Interested bidders must secure eligibility requirements and bid documents from the Secretariat, Bids and Awards Committee, Office on General Services, City Hall Compound, Dumaguete City. For more information, contact the Bids and Awards Committee Secretariat, Office of General Services, City Hall Compound, Dumaguete City, Tel. No. 22-524-29/225-3956/225-5871.

A complete set of Bidding Documents may be purchase by interested Bidders from September 02, 2021 to September 09, 2021 from address above and upon payment of a nonrefundable fee for the Bidding Documents.

Sealed Bids/Proposals will be received at the Office of General Services, City Hall Compound, Dumaguete City not later than September 09, 2021 and Bid opening shall be on Thursday, September 09, 2021 at 10:00 (Ten o’clock) in the Morning at the Office on General Services, City Hall Compound, Bids will be opened in the presence of the Bidders or representatives who choose to attend. Late Bids shall not be accepted.

Prospective bidders must not be related to the head of the procuring entity or any member of the Bids and Awards Committee or its Secretariat either by consanguinity or affinity up to the third civil degree.

All Bids shall be accompanied by a Bid Security payable to the City of Dumaguete in any of the acceptable forms and in the amount stated in Sec. 27 of RA 9184. The same shall guarantee that, after receipt of the Notice of Award, the winning bidder shall enter into contract with the City of Dumaguete within ten (10) calendar days.

Copies of this Invitation are posted at the GSO Bulletin Board, Dumaguete Public Market Complex, Province of Negros Oriental General Services Office Bulletin Board, Philgeps and Dumaguete City Engineer’s Office Bulletin Board.

The Bids and Awards Committee reserves the right to 1) reject any or all bids, 2) waive any defects or informalities therein, 3) or accept any bids/ or offer/s which it may consider to be most advantageous and beneficial to the government 4) to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

Dumaguete City, September 01, 2021.