Republic of the Philippines
City of Dumaguete
Bids and Awards Committee

INVITATION TO BID FOR THE JOB ORDER: TO SUPPLY LABOR, MATERIALS, INSTALLATION AND COMMISSIONING OF SCENIC ELEVATOR

The City of Dumaguete thru its BIDS AND AWARDS COMMITTEE (BAC), invites all interested manufacturers, suppliers, dealers and/or distributors to apply for eligibility and to submit BIDS for the SUPPLY of:

(REBIDDING) – Job Order: (LUMPSUM), p5,180,000.00
A. To supply labor, materials, installation and Commissioning of Scenic Elevator (Three Faces Glass) including construction of footings and foundations, construction of steel shafts tubular 6mm thk x 150mm x 150mm up to 4.50 meters above the second floor line. Shafts shall be provided with 6mm thk tempered glass and 6mm thk glass lamination, metal sheet roofing rib type 0.6mm thk RHS rafter 2mm x 50mm x 150mm., C-Purlins 1.5mm thk x 50mm x 100mm including painting of all steel structures.

Cutting and elevator shaft hole on the existing second floor wooden flooring, ceiling and roofing for the lift pod to travel along a track between two floors, installation of I-beams with steel plate flange at the second floor to support the flooring system, installation of plain G.I. shts flashing at roofing.

Restoration of affected structures like floor joist, ceiling, roof framing and roofing. Construction of concrete ramp at ground floor entrance with stainless steel pipe handrail 38mmØ and 25mmØ railings. Installation of 100mmØ sch 40 G.I. Pipe protection barriers and railings for the elevator including painting. Provision of supply lines and automatic circuit breakers (3-phase) from the source with all necessary electrical works and all other related works for the system to be completed and functional. Warranty for 1 year after acceptance is inclusive.

(See Attached Plans, Details and Specifications)

Terms of Reference:
a. Supplier must submit Certificate to Operate of elevator to the City of Dumaguete upon completion.
b. The job order must be completed within 120 calendar days upon receipt of Notice of Award
c. Preventive maintenance procedure must be undertaken by the supplier during the warranty period.
d. Final TWG inspection must be undertaken before the acceptance of installation.

Note: The above Job order is verified and included in the approved POW & Estimates

Purpose: Installation of elevator at City Hall Building in Front of City Budget and DILG Offices with shafting and complete accessories at Barangay Poblacion 4.

APPROVED BUDGET FOR THE CONTRACT: Php5,180,000.00

Bids received in excess of the ABC shall be automatically rejected at bid opening.

The City of Dumaguete now invites bids for Job Order: To supply labor, materials, installation and Commissioning of Scenic Elevator for installation of elevator at City Hall Building in Front of City Budget and DILG Offices with shafting and complete accessories at Barangay Poblacion 4.

Bidders should have completed and/or accepted, within 3 years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly Section II, Instruction to Bidders.

Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criteria as specified in the Implementing Rules and Regulations Part A (IRR-A) of Republic Act 9184 (R.A. 9184), otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizen/sole proprietorships, partnerships, or organizations with at least sixty(60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

Interested bidders must secure eligibility requirements and bid documents from the Secretariat, Bids and Awards Committee, Office on General Services, City Hall Compound, Dumaguete City. For more information, contact the Bids and Awards Committee Secretariat, Office of General Services, City Hall Compound, Dumaguete City, Tel. No. 22-524-29/225-3956/225-5871.

A complete set of Bidding Documents may be purchase by interested Bidders from January 07, 2021 to January 14, 2021 from address above and upon payment of a nonrefundable fee for the Bidding Documents in the amount of p10,000.00.

The Schedule of activities is as follows:
1. Issuance of Bid Documents January 07, 2021
3. Submission and opening of bids January 14, 2021, 10:00 A.M.

Sealed Bids/Proposals will be received at the Office of General Services, City Hall Compound, Dumaguete City not later than January 14, 2021 and Bid opening shall be on Tuesday, January 14, 2021 at 10:00 (Ten o’clock) in the Morning at the Office on General Services, City Hall Compound, Bids will be opened in the presence of the Bidders or representatives who choose to attend. Late Bids shall not be accepted.

Prospective bidders must not be related to the head of the procuring entity or any member of the Bids and Awards Committee or its Secretariat either by consanguinity or affinity up to the third civil degree.

All Bids shall be accompanied by a Bid Security payable to the City of Dumaguete in any of the acceptable forms and in the amount stated in Sec. 27 of RA 9184. The same shall guarantee that, after receipt of the Notice of Award, the winning bidder shall enter into contract with the City of Dumaguete within ten (10) calendar days.

Copies of this Invitation are posted at the GSO Bulletin Board, Dumaguete Public Market Complex, Province of Negros Oriental General Services Office Bulletin Board, Philgeps and Dumaguete City Engineer’s Office Bulletin Board.

The Bids and Awards Committee reserves the right to 1) reject any or all bids, 2) waive any defects or informalities therein, 3) or accept any bids/ or offer/s which it may consider to be most advantageous and beneficial to the government 4) to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

Dumaguete City, January 06, 2021.

ATTY. MANUEL R. ARBON
Chairman