Republic of the Philippines
City of Dumaguete
Bids and Awards Committee

INVITATION TO BID FOR JOB ORDER OF DIGITAL QUEUE MANAGEMENT SYSTEM

The City of Dumaguete thru its BIDS AND AWARDS COMMITTEE (BAC), invites all interested manufacturers, suppliers, dealers and/or distributors to apply for eligibility and to submit BIDS for the SUPPLY of:

Job order:
1. To furnish labor and materials for the Procurement and Installation of Equipments needed for a Digital Queue Management System, with the following Description and Specification:, p530,000.00
1. HARDWARE
A. 1. Unit computer Server
– Processor: Single socket with 1x Xeon E-2104G 4 +2C 65W 3.2 GHz
– Form Factor: Tower or 4U rank (using optional tower to rack conversion kit)
– Memory (min/max): 1 x 8 GB. Up to 64GB with 4x 16GB UDIMMs
– Hard Disk (min/max): 1 x 3.5” 1 TB HDD NHS Drive
– Raid Controller: Onboard RSTe
– Network: One Integrated Gigabit Ethernet 1000BASE-T
– Graphics: Integrated Graphics Technology
Two Display Port ports. Maximum resolution in 3840 x 2160
Pixels (4K) at a refresh rate of 60Hz.
– Power Supply: One fixed power supply, 250W power supply.
80 PLUS Platinum certified.
– Warranty: 3 years parts, labor, on site, 4 Hr Response Time, 24 x 7
B. TV Monitors
– 4 units 55” Smart LED TV (with wall bracket-fixed (2) & swing type (2))
C. Computer Kiosk
– 2 units Computer Kiosk with Thermal Receipt Printer-Customized based on office
Preference
(See attached photo)
D. Wireless Access Point (WAP)
– 1 unit long range wireless access point
E. 4 units NETTOP Computer (No Monitor)
2. Software
A. Smart Queuing System
-Multi-user capability
– Inter-Department and Inter-office connectivity
B. Latest Push Queue Algorithm
– Priority Transaction Override
C. Customer Calling Application
– Application per Terminal
D. MySQL Database Driver Server
E. Cloud Ready Server
F. Wireless Connectivity
G. SMS Capability Ready
– Track Queue number through SMS
H. Reports
I. Software installation
J. Staff Training
K. 1 Year Software Warranty
L. Life-time Support

Purpose: For City Treasurer’s Office use

Note: Non-refundable fee for the Bidding Documents in the amount of Php600.00

APPROVED BUDGET FOR THE CONTRACT: Php530,000.00

Bids received in excess of the ABC shall be automatically rejected at bid opening.

The City of Dumaguete now invites bids of Job order: Digital Queue Management System, with the following Description for City Treasurer’s Office use.

Bidders should have completed and/or accepted, within 3 years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly Section II, Instruction to Bidders.

Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criteria as specified in the Implementing Rules and Regulations Part A (IRR-A) of Republic Act 9184 (R.A. 9184), otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizen/sole proprietorships, partnerships, or organizations with at least sixty (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

Interested bidders must secure eligibility requirements and bid documents from the Secretariat, Bids and Awards Committee, Office on General Services, City Hall Compound, Dumaguete City. For more information, contact the Bids and Awards Committee Secretariat, Office of General Services, City Hall Compound, Dumaguete City, Tel. No. 22-524-29/225-3956/225-5871.

A complete set of Bidding Documents may be purchase by interested Bidders from January 06 to January 07, 2021 from address above and upon payment of a nonrefundable fee for the Bidding Documents.

Sealed Bids/Proposals will be received at the Office of General Services, City Hall Compound, Dumaguete City not later than January 14, 2021 and Bid opening shall be on Thursday, January 14, 2021 at 10:00 (Ten o’clock) in the Morning at the Office on General Services, City Hall Compound, Bids will be opened in the presence of the Bidders or representatives who choose to attend. Late Bids shall not be accepted.

Prospective bidders must not be related to the head of the procuring entity or any member of the Bids and Awards Committee or its Secretariat either by consanguinity or affinity up to the third civil degree.

All Bids shall be accompanied by a Bid Security payable to the City of Dumaguete in any of the acceptable forms and in the amount stated in Sec. 27 of RA 9184. The same shall guarantee that, after receipt of the Notice of Award, the winning bidder shall enter into contract with the City of Dumaguete within ten (10) calendar days.

Copies of this Invitation are posted at the GSO Bulletin Board, Dumaguete Public Market Complex, Province of Negros Oriental General Services Office Bulletin Board, Philgeps and Dumaguete City Engineer’s Office Bulletin Board.

The Bids and Awards Committee reserves the right to 1) reject any or all bids, 2) waive any defects or informalities therein, 3) or accept any bids/ or offer/s which it may consider to be most advantageous and beneficial to the government 4) to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

Dumaguete City, January 05, 2021.

ATTY. MANUEL R. ARBON
Chairman