Republic of the Philippines
City of Dumaguete
Bids and Awards Committee


The City of Dumaguete thru its BIDS AND AWARDS COMMITTEE (BAC), invites all interested manufacturers, suppliers, dealers and/or distributors to apply for eligibility and to submit BIDS for the SUPPLY of:

1. 1 unit Brand New Passenger Van, p1,690,000.00
Single Compartment Type; Driven by Four (4) Cylinder, 127 hp Diesel
Engine; Engine Displacement of at least 2.5L; Fuel system: Common-Rail
Type; Emission standard: at least Euro 4; Tank Capacity: 65 L;
Transmission: at least Five (5) Speed; Left Hand Drive and Drive type:
2WD; Power steering; Wheel size: at least R15; Seating Capacity: 15 pax; Airconditioned; with Free Matting; Tinting, Standard Jack, Tire Wrench & hand tools, Parts Catalogue and Service Manual.

(a) The unit shall be delivered by the supplier to LGU – Dumaguete City within thirty (30) days after the receipt of the notice to proceed.
(b) Supplier should have an Authorized Repair Bay/Automotive Shop (with qualified mechanics) either in Dumaguete City, Sibulan, Bacong or Valencia.
(c) Bidders should specify the brand of their offer and submit a brochure or picture of their offered equipment in a Class A envelope during submission of bids.
(d) Supplier should provide spare tire.
(e) Warranty period (for parts and repair services ) of at least three (3) years or 100,000 kms (whichever comes first)
(f) LTO Registration and Vehicle Insurance shall be shouldered by the supplier covering a period of at least one(1) year in the name of Dumaguete City.

Purpose: For transportation of GAD Focal Point System (GFPS) members in conducting series of monthly/quarterly monitoring and assessment of GAD programs and activities implemented.


Bids received in excess of the ABC shall be automatically rejected at bid opening.

The City of Dumaguete now invites bids for 1 unit Brand New Passenger Van for transportation of GAD Focal Point System (GFPS) members in conducting series of monthly/quarterly monitoring and assessment of GAD programs and activities implemented.

Bidders should have completed and/or accepted, within three (3) years, from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly Section II, Instruction to Bidders.

Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criteria as specified in the Implementing Rules and Regulations Part A (IRR-A) of Republic Act 9184 (R.A. 9184), otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizen/sole proprietorships, partnerships, or organizations with at least sixty(60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

Interested bidders must secure eligibility requirements and bid documents from the Secretariat, Bids and Awards Committee, Office on General Services, City Hall Compound, Dumaguete City. For more information, contact the Bids and Awards Committee Secretariat, Office of General Services, City Hall Compound, Dumaguete City, Tel. No. 22-524-29/225-3956/225-5871.

A complete set of Bidding Documents may be purchase by interested Bidders from August 20, 2020 to September 15, 2020 from address above and upon payment of a nonrefundable fee for the Bidding Documents in the amount of p5,000.00.

The Schedule of activities is as follows:
1. Issuance of Bid Documents August 20, 2020
2. Pre-Bid Conference August 27, 2020, 10:00 A.M.
3. Submission and opening of bids September 15, 2020, 10:00 A.M.

Sealed Bids/Proposals will be received at the Office of General Services, City Hall Compound, Dumaguete City not later than September 15, 2020 and Bid opening shall be on Tuesday, September 15, 2020 at 10:00 (Ten o’clock) in the Morning at the Office on General Services, City Hall Compound, Bids will be opened in the presence of the Bidders or representatives who choose to attend. Late Bids shall not be accepted.

Prospective bidders must not be related to the head of the procuring entity or any member of the Bids and Awards Committee or its Secretariat either by consanguinity or affinity up to the third civil degree.

All Bids shall be accompanied by a Bid Security payable to the City of Dumaguete in any of the acceptable forms and in the amount stated in Sec. 27 of RA 9184. The same shall guarantee that, after receipt of the Notice of Award, the winning bidder shall enter into contract with the City of Dumaguete within ten (10) calendar days.

Copies of this Invitation are posted at the GSO Bulletin Board, Dumaguete Public Market Complex, Province of Negros Oriental General Services Office Bulletin Board, Philgeps and Dumaguete City Engineer’s Office Bulletin Board.

The Bids and Awards Committee reserves the right to 1) reject any or all bids, 2) waive any defects or informalities therein, 3) or accept any bids/ or offer/s which it may consider to be most advantageous and beneficial to the government 4) to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

Dumaguete City, August 18, 2020.