Republic of the Philippines
City of Dumaguete
Bids and Awards Committee


The City of Dumaguete thru its BIDS AND AWARDS COMMITTEE (BAC), invites all interested manufacturers, suppliers, dealers and/or distributors to apply for eligibility and to submit BIDS for the SUPPLY of:

1. 2 units Brand New Three-Wheeled Motorcycle, Pickup Type, p200,000.00
Driven by four (4) stroke, at least 175 cc Displacement, air cooled
At least 9.5 kW gasoline engine; Tire Size: 4.50 x 12; Ignition Type:
CDI; Fuel System: Carburetor; with front Canopy and windshield

2. 1 unit Fully Reconditioned PickUp Type Multicab, p250,000.00
Driven by three (3) Cylinder, Twelve (12) Valves, EFI Gasoline Engine
Left-hand Drive; Drive type: 4×4 with Brand New Tires (including
Spare Tire) and Brand New Battery, equipped with at least 1 – Tonner
Hydraulic Jack and Tire Wrench, Wheel size: at least R13

Terms of Reference
(a) The unit shall be delivered by the supplier at Poblacion 8 – Barangay Hall
Compound within thirty (30) days after the of notice to proceed
(b) Supplier should have an Authorized Repair Bay/Automotive
Shop (with qualified mechanics) either in Dumaguete City, Sibulan,
Bacong or Valencia.
(c) Tire wrench and other standard tools of the vehicles should be supplied together with the unit.
(d) The units shall be available for post qualification inspection in the
Philippines within twelve (12) days after the bidding date for
The bidder who has the lowest calculated bid.
(e) Bidders should specify the brand of their offer and submit a
Brochure or picture of their offered equipment in a Class A envelope
During submission of bids.
(f) 13 months warranty period of Engine Only for item #1 & warranty
Period (for parts and services) of at least three (3) months for item #2.
(g) Deed of sale, LTO Registration and vehicle Insurance covering
One (1) year shall be shouldered by the supplier in the name of Brgy. Poblacion 8.

Purpose: For Brgy. Bantayan – Pick-up type multicab to be used for garbage collection in the Barangay and Passenger type multicab to be used for multi-purpose services & transportation


Bids received in excess of the ABC shall be automatically rejected at bid opening.

The City of Dumaguete now invites bids for 2 units Brand New Three-Wheeled Motorcycle, Pickup Type and other items for Brgy. Bantayan – Pick-up type multicab to be used for garbage collection in the Barangay and Passenger type multicab to be used for multi-purpose services & transportation.

Bidders should have completed, within 2 years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly Section II, Instruction to Bidders.

Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criteria as specified in the Implementing Rules and Regulations Part A (IRR-A) of Republic Act 9184 (R.A. 9184), otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizen/sole proprietorships, partnerships, or organizations with at least sixty(60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

Interested bidders must secure eligibility requirements and bid documents from the Secretariat, Bids and Awards Committee, Office on General Services, City Hall Compound, Dumaguete City. For more information, contact the Bids and Awards Committee Secretariat, Office of General Services, City Hall Compound, Dumaguete City, Tel. No. 22-524-29/225-3956/225-5871.

A complete set of Bidding Documents may be purchase by interested Bidders from June 03, 2020 to June 23, 2020 from address above and upon payment of a nonrefundable fee for the Bidding Documents in the amount of p500.00.

The Schedule of activities is as follows:
1. Issuance of Bid Documents June 03, 2020
2. Pre-Bid Conference June 11, 2020, 10:00 A.M.
3. Submission and opening of bids June 23, 2020, 10:00 A.M.

Sealed Bids/Proposals will be received at the Office of General Services, City Hall Compound, Dumaguete City not later than June 23, 2020 and Bid opening shall be on Tuesday, June 23, 2020 at 10:00 (Ten o’clock) in the Morning at the Office on General Services, City Hall Compound, Bids will be opened in the presence of the Bidders or representatives who choose to attend. Late Bids shall not be accepted.

Prospective bidders must not be related to the head of the procuring entity or any member of the Bids and Awards Committee or its Secretariat either by consanguinity or affinity up to the third civil degree.

All Bids shall be accompanied by a Bid Security payable to the City of Dumaguete in any of the acceptable forms and in the amount stated in Sec. 27 of RA 9184. The same shall guarantee that, after receipt of the Notice of Award, the winning bidder shall enter into contract with the City of Dumaguete within ten (10) calendar days.

Copies of this Invitation are posted at the GSO Bulletin Board, Dumaguete Public Market Complex, Province of Negros Oriental General Services Office Bulletin Board, Philgeps and Dumaguete City Engineer’s Office Bulletin Board.

The Bids and Awards Committee reserves the right to 1) reject any or all bids, 2) waive any defects or informalities therein, 3) or accept any bids/ or offer/s which it may consider to be most advantageous and beneficial to the government 4) to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

Dumaguete City, June 02, 2020.