Republic of the Philippines
City of Dumaguete
Bids and Awards Committee

INVITATION TO BID FOR THE PURCHASE OF 1 UNIT BRAND NEW REFRIGERATED MEAT DELIVERY VAN

The City of Dumaguete thru its BIDS AND AWARDS COMMITTEE (BAC), invites all interested manufacturers, suppliers, dealers and/or distributors to apply for eligibility and to submit BIDS for the SUPPLY of:

1. 1 unit Brand New Refrigerated Meat Delivery Van , p2,300,000.00
Specifications:
A. VEHICLE SPECIFICATIONS:
Driving Type: 4 x 2 – five (5) Speed Manual
Transmission
Tire size: 7.00 x 16
At least 108 Hp Diesel Engine, Four (4) cylinders
Single row cabin at least 2 passenger capacity,
with air condition
At least EURO 4 Compliant Emission Standard
Left Hand Drive, hydraulic power steering
Include tire wrench and 15 tonner hydraulic jack
Brand new spare tire and batteries

B. CLOSED VAN SPECIFICATIONS:
Refrigerated van body made of fiberglass, steel
and grooved type flooring
Van dimension at least 6’ height x 6’ wide x 14’
length with compartment lighting
Door Type: Rear door swing type and No side
door opening on van

TERMS OF REFERENCE:
a) The unit shall be delivered by the supplier to LGU of Dumaguete City within thirty(30) days after the notice to proceed
b) Supplier should have an Authorized Repair Bay/Automotive Shop (with qualified mechanics) either in Dumaguete City, Sibulan, Bacong or Valencia
c) Standard tools of the equipment should be supplied together with the unit
d) The unit shall be available for post qualification inspection in the Philippines within twelve(12) days after the bidding date for the bidder who has the lowest calculated bid.
e) Bidders should specify the brand of their offer and submit a brochure or picture of their equipment in a Class A envelope during submission of bids.
f) Warranty period (for parts and repair services) of at least one(1) year or 50,000 kms (whichever comes first)
g) Vehicle Insurance and LTO Registration covering a period of at least one(1) year in the name of Dumaguete City will be shouldered by the supplier.

Purpose: For Slaughterhouse operation. (This supersedes cancelled PR No. 0023-0083-2464-2018)

APPROVED BUDGET FOR THE CONTRACT: Php2,300,000.00

Bids received in excess of the ABC shall be automatically rejected at bid opening.

The City of Dumaguete now invites bids for 1 unit Brand New Refrigerated Meat Delivery Van for Slaughterhouse operation of the City of Dumaguete.

Bidders should have completed, within 2 years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly Section II, Instruction to Bidders.

Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criteria as specified in the Implementing Rules and Regulations Part A (IRR-A) of Republic Act 9184 (R.A. 9184), otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizen/sole proprietorships, partnerships, or organizations with at least sixty(60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

Interested bidders must secure eligibility requirements and bid documents from the Secretariat, Bids and Awards Committee, Office on General Services, City Hall Compound, Dumaguete City. For more information, contact the Bids and Awards Committee Secretariat, Office of General Services, City Hall Compound, Dumaguete City, Tel. No. 22-524-29/225-3956/225-5871.

A complete set of Bidding Documents may be purchase by interested Bidders from May 10, 2019 to May 30, 2019 from address above and upon payment of a nonrefundable fee for the Bidding Documents in the amount of p5,000.00.

The Schedule of activities is as follows:
1. Issuance of Bid Documents May 10, 2019
2. Pre-Bid Conference May 16, 2019 , 10:00 A.M.
3. Submission and opening of bids May 30, 2019, 10:00 A.M.

Sealed Bids/Proposals will be received at the Office of General Services, City Hall Compound, Dumaguete City not later than May 30, 2019 and Bid opening shall be on Thursday, May 30, 2019 at 10:00 (Ten o’clock) in the Morning at the Office on General Services, City Hall Compound, Bids will be opened in the presence of the Bidders or representatives who choose to attend. Late Bids shall not be accepted.

Prospective bidders must not be related to the head of the procuring entity or any member of the Bids and Awards Committee or its Secretariat either by consanguinity or affinity up to the third civil degree.

All Bids shall be accompanied by a Bid Security payable to the City of Dumaguete in any of the acceptable forms and in the amount stated in Sec. 27 of RA 9184. The same shall guarantee that, after receipt of the Notice of Award, the winning bidder shall enter into contract with the City of Dumaguete within ten (10) calendar days.

Copies of this Invitation are posted at the GSO Bulletin Board, Dumaguete Public Market Complex, Province of Negros Oriental General Services Office Bulletin Board, Philgeps and Dumaguete City Engineer’s Office Bulletin Board.

The Bids and Awards Committee reserves the right to 1) reject any or all bids, 2) waive any defects or informalities therein, 3) or accept any bids/ or offer/s which it may consider to be most advantageous and beneficial to the government 4) to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

Dumaguete City, May 09, 2019.

ATTY. DORAM T. DUMALAGAN
Chairman