Republic of the Philippines
City of Dumaguete
Bids and Awards Committee
INVITATION TO BID FOR THE PURCHASE OF 1 UNIT BRAND NEW REFRIGERATED MEAT DELIVERY VAN

The City of Dumaguete thru its BIDS AND AWARDS COMMITTEE (BAC), invites all interested manufacturers, suppliers, dealers and/or distributors to apply for eligibility and to submit BIDS for the SUPPLY of:

1. 1 unit Brand New Refrigerated Meat Delivery Van, p2,500,000.00
Specifications:
A. Vehicle Specifications
• Six (6) wheelers with Tire size: 7.50 x 16 (14 ply)
• At least 148 Hp Diesel Engine 4 Cylinders
• Single row cabin at least 2 passenger capacity
• At least Euro 4 compliant emission standard
• Manual Transmission
• Left Hand Drive & Hydraulic Power Steering and Power
Windows & Rear View Mirrors
• Include Tire Wrench and 15 tonners hydraulic jack
• Brand new spare tire and batteries

B. Closed Van Specifications:
• Refrigerated truck body with aluminum van at least 6’ height x 6’ wide x 14’ length with compartment lighting.
• Aluminum van with stainless steel interior lining & chequered SS flooring.
• Door Type: Swing Type (Note: NO side door on the van)

Terms of Reference
(a) The unit shall be delivered by the supplier to LGU Dumaguete within (30) days after the notice to proceed.
(b) Supplier should have an Authorized Repair Bay/Automotive Shop (with qualified mechanics) in Dumaguete City, Sibulan, Bacong and Valencia.
(c) Standard tools of the equipment should be supplied together with the unit. (Hydraulic jack of at least 15 tons and tire wrench)
(d) The unit shall be available for post qualification inspection in the Philippines within twelve (12) days after the bidding date for the bidder who has the lowest calculated bid.
(e) Bidder should specify the brand of their offer and submit a brochure or picture of their offer equipment in a Class A envelope during submission of bids.
(f) Supplier should provide spare tire.
(g) Warranty period (for parts and repair services) of at least one (1) year or 50,000 kms (whichever comes first).
(h) Vehicle Insurance and LTO registration covering a period of three(3) years in the name of Dgte. City will be shouldered by the supplier.

Purpose: For slaugtherhouse operations.

APPROVED BUDGET FOR THE CONTRACT: p2,500,000.00

Bids received in excess of the ABC shall be automatically rejected at bid opening.

The City of Dumaguete now invites bids for 1unit Brand New Refrigerated Meat Delivery Van for Slaughterhouse operations.

Bidders should have completed, within 2 years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly Section II, Instruction to Bidders.

Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criteria as specified in the Implementing Rules and Regulations Part A (IRR-A) of Republic Act 9184 (R.A. 9184), otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizen/sole proprietorships, partnerships, or organizations with at least sixty(60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.
Interested bidders must secure eligibility requirements and bid documents from the Secretariat, Bids and Awards Committee, Office on General Services, City Hall Compound, Dumaguete City. For more information, contact the Bids and Awards Committee Secretariat, Office of General Services, City Hall Compound, Dumaguete City, Tel. No. 22-524-29/225-3956/225-5871.

A complete set of Bidding Documents may be purchase by interested Bidders from November 26, 2018 to December 18, 2018 from address above and upon payment of a nonrefundable fee for the Bidding Documents in the amount of p5,000.00.

The Schedule of activities is as follows:
1. Issuance of Bid Documents November 26, 2018
2. Pre-Bid Conference December 4, 2018 , 10:00 A.M.
3. Submission and opening of bids December 18, 2018, 10:00 A.M.

Sealed Bids/Proposals will be received at the Office of General Services, City Hall Compound, Dumaguete City not later than December 18, 2018 and Bid opening shall be on Tuesday, December 18, 2018 at 10:00 (Ten o’clock) in the Morning at the Office on General Services, City Hall Compound, Bids will be opened in the presence of the Bidders or representatives who choose to attend. Late Bids shall not be accepted.

Prospective bidders must not be related to the head of the procuring entity or any member of the Bids and Awards Committee or its Secretariat either by consanguinity or affinity up to the third civil degree.

All Bids shall be accompanied by a Bid Security payable to the City of Dumaguete in any of the acceptable forms and in the amount stated in Sec. 27 of RA 9184. The same shall guarantee that, after receipt of the Notice of Award, the winning bidder shall enter into contract with the City of Dumaguete within ten (10) calendar days.

Copies of this Invitation are posted at the GSO Bulletin Board, Dumaguete Public Market Complex, Province of Negros Oriental General Services Office Bulletin Board, Philgeps and Dumaguete City Engineer’s Office Bulletin Board.

The Bids and Awards Committee reserves the right to 1) reject any or all bids, 2) waive any defects or informalities therein, 3) or accept any bids/ or offer/s which it may consider to be most advantageous and beneficial to the government 4) to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

Dumaguete City, November 23, 2018.

ATTY. DORAM T. DUMALAGAN
Chairman