Republic of the Philippines
City of Dumaguete
Bids and Awards Committee
INVITATION TO BID FOR THE PURCHASE OF 6 UNITS PHOTOCOPIER/SCANNER AND OTHER ITEMS

The City of Dumaguete thru its BIDS AND AWARDS COMMITTEE (BAC), invites all interested manufacturers, suppliers, dealers and/or distributors to apply for eligibility and to submit BIDS for the SUPPLY of:

1. 6 units PHOTOCOPIER/SCANNER
-3 in1 (copy/print/scan colored) multi-Function Digital Copier
-A3 (11” x 17”) copying area, 12 x 24 max print area
-With Automatic Reverse Document Feeder
-20 prints per minute, ID Image Operation
-ID Image Operation
-Automatic back to back Printing
-Combine Series
-With bypass tray for large format paper & cassette tray
-Full colour scanning 6000 dpi
-Standard USB connection to PC
-600 x 600 dpi resolution
-6 original per minute Colored, 25 original per minute B/W
-Scan once print many operation
-Enlarge/Reducer (50% to 200%)
-With Folder Print option to store more files
(For the six schools: DCHS, RTPM-DSHS, Junob HS,
Taclobo HS, Camanjac HS and Piapi HS), p 480,000.00

2. 3 units PROJECTOR 3300 LUMENS- (Dgte. City High School)
-LCD 0.55” (D10), XGA Native Resolution
-Projector Lens, Optical Zoom (Manual/Focus (Manual)
-Lamp-210W UHE, Life (Normal/Eco) 6,000 hrs. 10,000 hrs.
-Brightness, White Light Output (Normal/Eco) 3,600lm/2,235lm
-Color Light Output 3,600lm
-Contrast Ratio 15,000:1 p 72,000.00

3. 2 units Desktop Type Sheet Fed Scanner
-Image Formula; CMOS CIS 1 Line Sensor, 600 dpi, RGB, LED,
-Simples/Duplex/Folio/Skip Blank page, High speed USB 2.0
-(Taclobo HS-1; Piapi HS-1), p 62,000.00

4. 1 unit Laptop Core i7, processor i7-7500U (Piapi High School)
-4gb ram/2TB hard disk, Nvidia Geforce 940MX
-DVD writer/wifi/webcam/BT
-15.6” FHD Display, Windows 10 home, p 47,000.00

5. 1 unit Laptop Core i5, 7400 processor or equivalent
2 gb vram/2TB hard disk, 6GB DDR4 Memory
DVD writer/wifi/webcam/BT
15.6” FHD Display, Windows 10 home (Taclobo High School), p 38,000.00

6. 10 sets Desk Top Computer set with keyboard, mouse and avr
Specification:
6400k Processor or equivalent; Motherboard with AVL,
8GB DDR4 memory,
500GB HDD, 15.6” LED Monitor, DVDRW Drive
(Piapi High School-9, Junob High School-1), p 190,000.00

7. 8 units Printer Scanner (with Automatic Document Feeder
(ADF)- can scan long
Multifunctional Inkjet (CISS)
(Taclobo HS-2, Junob HS-2, Piapi HS-2, Camanjac HS-2), p 128,000.00

8. 3 units Portable Wireless Bluetooth Speaker with 2 wireless Microphone
USB charge and wheels-handle super-bass 300 watts
(Taclobo HS-1, Piapi HS- 1, Camanjac HS-1), p 58,500.00

9. 2 sets Powered Speakers 600i Portable PA System, two-way with stand (Junob High Sch., Taclobo HS), p 40,000.00

Purpose: Purchase of materials, tools and equipment for K-12 six (6) Senior High Schools of the Department of Education of Dumaguete City Division.

NOTE: DELIVER ITEMS TO RESPECTIVE SCHOOLS.

APPROVED BUDGET FOR THE CONTRACT: p1,115,500.00

Bids received in excess of the ABC shall be automatically rejected at bid opening.

The City of Dumaguete now invites bids for 6 units PHOTOCOPIER/SCANNER and other items for materials, tools and equipment for K-12 six (6) senior high schools of the Department of Education of Dumaguete City Division.

Bidders should have completed, within 2 years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly Section II, Instruction to Bidders.

Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criteria as specified in the Implementing Rules and Regulations Part A (IRR-A) of Republic Act 9184 (R.A. 9184), otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizen/sole proprietorships, partnerships, or organizations with at least sixty(60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.
Interested bidders must secure eligibility requirements and bid documents from the Secretariat, Bids and Awards Committee, Office on General Services, City Hall Compound, Dumaguete City. For more information, contact the Bids and Awards Committee Secretariat, Office of General Services, City Hall Compound, Dumaguete City, Tel. No. 22-524-29/225-3956/225-5871.

A complete set of Bidding Documents may be purchase by interested Bidders from September 27, 2018 to October 16, 2018 from address above and upon payment of a nonrefundable fee for the Bidding Documents in the amount of p5,000.00.

The Schedule of activities is as follows:
1. Issuance of Bid Documents September 27, 2018
2. Pre-Bid Conference October 2, 2018 , 10:00 A.M.
3. Submission and opening of bids October 16, 2018 10:00 A.M.

Sealed Bids/Proposals will be received at the Office of General Services, City Hall Compound, Dumaguete City not later than October 16, 2018 and Bid opening shall be on Tuesday, October 16, 2018 at 10:00 (Ten o’clock) in the Morning at the Office on General Services, City Hall Compound, Bids will be opened in the presence of the Bidders or representatives who choose to attend. Late Bids shall not be accepted.

Prospective bidders must not be related to the head of the procuring entity or any member of the Bids and Awards Committee or its Secretariat either by consanguinity or affinity up to the third civil degree.

All Bids shall be accompanied by a Bid Security payable to the City of Dumaguete in any of the acceptable forms and in the amount stated in Sec. 27 of RA 9184. The same shall guarantee that, after receipt of the Notice of Award, the winning bidder shall enter into contract with the City of Dumaguete within ten (10) calendar days.

Copies of this Invitation are posted at the GSO Bulletin Board, Dumaguete Public Market Complex, Province of Negros Oriental General Services Office Bulletin Board, Philgeps and Dumaguete City Engineer’s Office Bulletin Board.

The Bids and Awards Committee reserves the right to 1) reject any or all bids, 2) waive any defects or informalities therein, 3) or accept any bids/ or offer/s which it may consider to be most advantageous and beneficial to the government 4) to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

Dumaguete City, September 26, 2018.

ATTY. DORAM T. D