PROCESSING OF VOUCHERS FOR PAYMENT
STEP APPLICANT/CLIENT GSO’S ACTIVITY DURATION OF ACTIVITY PERSON IN CHARGE
1 Submit approved Purchase Order with required documents(Inspection Report, Charge Invoice Received and review Purchase Order and documents 3 mins Ma. Teresa Tan / Mr. Noel Castor
2 Check & Sign Inspection Report 20 mins Ma. Teresa Tan / Noel Castor
3 Forward PO’s for supporting documents 15 mins Hilario Inoferio
4 Photocopy supporting documents to be attached to Purchase Order 20 mins Lemuel Salhay, Benjie Patrocinio
5 Typing of Voucher and Transmittal 10 mins. Nerie Flores, Robert Credo, Julius Dicen
Typing of Acknowledgement Receipt of Equipment/ Property Issue Slip/ Waste Material Report (if equipment) 10 mins Asteria Patinga, Dainty Tejam
6 Forward to and retrieve from respective accountable Officers/ 1 day Jibin Oguis, Eduviges Corsame
7 Check all documentary requirements attached to voucher 10 mins Stella Villareal / Remegio Cruz
8 Forward to the Head of Office for signature of transmittal to Accounting Section 2 mins Head of Office
9 Forward to Acctg. For processing 15 mins Ramil Sinajon, Leonida Cubcuban
10 Follow-up at Acctg. Office
HOW TO APPLY FOR PERMIT TO HANG STREAMERS/TARPAULIN ON LAMP POST
STEP APPLICANT/CLIENT GSO’S ACTIVITY DURATION OF ACTIVITY PERSON IN CHARGE
1 Ask application for Mayor’s Permit from the Permit section of the City Administrator’s Office Virgilia Cornelia / Aureta Carlos
2 Go to DPWH and ask for a permit to hang along national roads 1-2 days DPWH
3 Submit application for mayor’s permit together with DPWH’s permit Receives application from client and makes endorsement for approval to the City Administrator 10 mins Remegio Cruz
4 Forward to the Head of Office for signature of endorsement to CityAdministrator 2 mins Head of Office
5 Brings the Application for Mayor’s Permit/DPWH permit and the endorsement from the GSO to the Permit section for issuance of Mayor’s Permit Permit Section
6 Pays Mayor’s permit at the City Treasurer’s Office City Treasurer’s Office
HOW TO REQUEST FOR STAGE/RAILINGS/PORTABLE TOILETS
STEP APPLICANT/CLIENT GSO’S ACTIVITY DURATION OF ACTIVITY PERSON IN CHARGE
1 Submit a letter request to the City Mayor’s Office Stating : number of railings, When is the activity Contact person
2 Make a follow up call at the Mayor’s Office to check if the request is approved or not
3 Proceed to GSO if request is approved Receives approved request and schedules the same 30 mins Remegio Cruz
4 Follow up GSO one day before date of use Answers inquiry
5 Wait for delivery of stage, railings/portable toilets Delivers and sets up stage/railings/portable toilets 4 hours Support staff