Port Area, Looc, Dumaguete City
Tel. Nos. (035) 2253401, 2253860, 2250137, 4221653, 4210604
Head of Office:  Engr. Edwin C. Quirit


INTRODUCTION:

Under Republic Act 7160, otherwise known as the Local Government Code of 1991, the City Engineer shall also act as the Building Official.

The City Engineer shall take charge of the engineering office and shall:

  1. Initiate, review and recommend changes in policies and objectives, plans and programs, techniques, procedures and practices in infrastructure development and public works in general of the local government unit concerned;
  2. Advise the governor or mayor, as the case maybe, on infrastructure, public works, and other engineering matters;
  3. Administer, coordinate, supervise, and control the construction, maintenance, improvement, and repair of roads, bridges, and other engineering and public works projects of the local government unit concerned;
  4. Provide engineering services to the local government unit concerned, including investigation and survey, engineering designs, feasibility studies, and project management;
  5. In case of the provincial engineer, exercise technical supervision over all engineering offices of component cities and municipalities; and
  6. Exercise such other powers and perform such other duties and functions as may be prescribed by law or ordinance.

On the other hand, the Building Official shall have the following duties:

  1. Be primarily responsible for the enforcement of the provisions of the National Building Code of the Philippines (P.D. 1096) and its Implementing Rules and Regulations, as well as circulars, memoranda, opinions and decisions/orders issued pursuant thereto.  His actions shall be guided by appropriate orders/directives from the DPWH;
  2. Have overall administrative control and/or supervision over all works pertinent to buildings/structures in his area of responsibility and shall be charged with the processing of all permit applications and certificates as the issuance of the same;
  3. Ensure that all changes, modifications, and alterations in the design plans during the construction phase shall not start until the modified design plan has been evaluated and the necessary amendatory permit issued;
  4. Undertake annual inspections of all buildings/structures and keep an up-to-date record of their status;
  5. Upon complaint or motu propio and after due notice/s and hearing, initiate action towards:
    • Non-Issuance, suspension, revocation and/or invalidation of a building permit or certificate of occupancy;
    • Issuance of work stoppage order, or an order for discontinuance of the use or occupancy of the building/structure or portion thereof;
    • Declaration of a building/structure as ruinous or dangerous; and/or
    • The imposition of appropriate fines/penalties.
  6. Submit a quarterly report to DPWH on the status of all existing, on-going, and proposed public as well as private building/structure activities;
  7. Undertake such other duties and tasks as may be assigned by DPWH from time to time.

SERVICES:

Implementation of the National Building Code of the Philippines (P.D. 1096)

  1. Building Permit (Includes Line/Grade, Structural, Sanitary/Plumbing, Electrical, Mechanical, Electronics Permit)
  2. Fencing Permit
  3. Certificate of Use/Occupancy Permit
  4. Other Building-Related Permit
    • Excavation and Ground Preparation Permit
    • Demolition Permit
    • Sidewalk Enclosure Permit
    • Temporary Electrical Service Connection Permit
    • Electronic Permit
    • Certificate of Operation of Elevator/Generator/Escalator
    • Ground Sign Permit
  5. Enforcement (Complaints and Monitoring of On-Going Building/Fencing With/Without Permit)
  6. Certificate of Annual Safety Inspection

Services Based on the Mandate of the Engineering Office:

  1. Road Excavation Permit for Water Connection
  2. Preparation of Program of Work and Detailed Estimates
  3. Repair and Maintenance of Roads, Bridges and Pump Wells
  4. Repair and Maintenance of Streetlights and Lighting Systems of City Government Buildings and Facilities
  5. Implementation of City Infrastructure Projects (Horizontal and Vertical)
  6. Motor Pool Services
  7. Administrative Support Services

Additional Support Functions of the City Engineer:

  1. The Appraisal Committee (Member) – The Manual of Real Appraisal & Assessment Operations
  2. The Board Assessment Appeal (Member) – Pursuant to Republic Act 7160
  3. The Board of Zoning Appeals (Chairman) –  Pursuant to City Zoning Ordinance
IMPLEMENTATION OF THE NATIONAL BUILDING CODE OF THE PHILIPPINES (PRESIDENTIAL DECREE NO. 1096)

A Building Permit/Fencing Permit is required to ensure that the owner/applicant is allowed to proceed with the construction, installation, addition, alteration, renovation, conversion, repair, moving, demolition or other work activity of a specific project/building/structure or portions of a structure.

If requirements are complete, this transaction can normally be completed within the following working days:

  1.  Building Permit
    • Residential (1-2 storeys) = Seven (7) days
    • Residential (Beyond 2 storeys) = Eight (8) days
    • Residential Affected by DPWH Road Widening = Twelve (12) days
    • Commercial (1-2 storeys) = Eight (8) days
    • Commercial (Beyond 2 storeys) = Twelve (12) days with ECC, soil exploration test, approval from ATO if more than 10 storeys and DPWH clearance if along the National Road
  2. Fencing Permit = Eight (8) days
    Affected by DPWH Road Widening = Ten (10) days
  3. Certificate of Use/Occupancy Permit = Four (4) days
  4. Other Building-Related Permit = Three (3) days
  5. Enforcement
    • Complaints = Four (4) days
    • Monitoring = Daily

Who Must Avail of the Service:

Any person, firm or corporation, including any agency or instrumentality of the government who intends to construct, alter, repair, convert, use, occupy, move, demolish and add any building or structure.

A. BUILDING PERMIT

Requirements for Building Permit:

  1. Preliminary Zoning Compliance Clearance;
  2. Bureau of Fire Protection Clearance;
  3. Environment and Natural Resources Office Clearance;
  4. Five (5) sets of building plans;
  5. Five (5) of Building Permit Forms, Four (4) copies of Sanitary/Plumbing, Electrical, Mechanical, and Electronic Permit Forms;
  6. Two (2) copies of certified true-copy of land title or Transfer Certificate of Title (TCT);
  7. Two (2) copies of tax declaration of land/lot;
  8. Two (2) copies of current tax receipt of land/lot or Certificate of Tax Payment;
  9. Contract of lease, if necessary;
  10. Others:
    • Structural Analysis and Design for all buildings/structures except for one-storey building with a total area of 20 sq.m. or less;
    • Buildings/Structures of three (3) storeys and higher, soil boring test, and if necessary, load test shall be required in accordance with the latest approved provisions of the National Structural Code of the Philippines (NSCP);
  11. For buildings along National Road with less than 10m distance from the road centerline, indorse to DPWH Negros Oriental Engineering District II for Road Right-of-Way Clearance.

Schedule of Availability of Service:
Monday-Friday
8:00 AM to 5:00 PM (No noon break)

Fees:
Please refer to the National Building Code of the Philippines and its Revised Implementing Rules and Regulations.

How to Avail of the Service:

Note:  Building Permit processes will begin after compliance of the requirements.

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Secure building permit application forms/list of requirements and make inquiries
  • Give the relevant forms/list of requirements and answer inquiries
5 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan, Mr. Loreto Bungcasan
2 Submit accomplished permit application for and all requirements
  • Receive and check the accomplished application and other documents
  • Record the application and obtain contact names and telephone numbers of applicant or representative
  • Give to the person in-charge of line/grade for the building/fence location
5-10 minutes, 5 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
3 Ensure that you or your representative is present during the inspection Line and Grade

  • Conduct field inspection on the scheduled date
  • Process/evaluate and approve (Assumption of a minimum of 5 applications per day
3 days (Residential), 5 days (Commercial), 1 hour (the following day after inspection) Engr. Debbie Jane Bao, Engr. Debbie Jane Bao
4 Architectural

  • Process/evaluate and approve
1 Hour (Residential) (Commercial) (2-storeys), 2 Hours (Commercial) (3-storeys and above) Engr. Debbie Jane Bao, Engr. Renier Enario
5 Sanitary/Plumbing

  • Process/evaluate and approve
15-30 minutes (Residential), 30-45 minutes (Commercial) Engr. Michelle Dayot, Engr. Errol Culi
6 Electrical

  • Process and evaluate
30-45 minutes (Residential), 30-45 minutes (Commercial) Mr. Hermelito Dagle
7 Mechanical

  • Process and evaluate
30-45 minutes Engr. Antonio L. Flores, Jr., Engr. Ginalyn P. Flores
8
  • Computation of fees and final evaluation and approval of Electrical and Mechanical Permit
30 minutes to 1 Hour Engr. Alejandrino Jabel, Mr. Hermelito Dagle, Engr. Antonio L. Flores, Jr.
9 Structural/Reviewed

  • Process/evaluation and approve
30-45 minutes (Residential), 45 mins-1 Hour (Commercial) Engr. Renier Enario
10 After evaluation and found to have deficiencies:

  • To withdraw the documents and re-submit if complied to the CEO/OBO for processing
11
  • Approval of Payment for Building Permit fees
15-30 minutes (Residential), 30-45 minutes (Commercial) Engr. Edwin C. Quirit
12 Payment of Building Permit fee and secure an official receipt
  • Issue Official Receipt
15-30 minutes Mrs. Ma. Lucila Santillana
Show official receipt
  • Approval of Building Permit application and building plans
15-30 minutes Engr. Edwin C. Quirit
13 Receive the approved building permit and sign receipt logbook
  • Record and release the approved building permit
15-30 minutes Mrs. Leonora Macayan

B. FENCING PERMIT

Requirements for Fencing Permit:

  1. Preliminary Zoning Compliance/Clearance;
  2. Bureau of Fire Protection;
  3. Environment and Natural Resources Office Clearance;
  4. Five (5) sets of fencing plans;
  5. Five (5) copies of Fencing Permit Forms;
  6. Two (2) copies of certified true-copy of land title or Transfer Certificate of Title (TCT);
  7. Two (2) copies of tax declaration of land/lot;
  8. Two (2) copies of current tax receipt of land/lot;
  9. Barangay Clearance;
  10. If along a National Road, indorse to DPWH Negros Oriental Engineering District II for approval

How to Avail of the Service:

Note:  Fencing Permit process will begin after compliance of the requirements

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Secure Fencing Permit Application form/list of requirements and make inquiries
  • Give relevant forms/list of require-ments
5 minutes of less Engr. Alejandrino Jabel, Mrs. Leonora Macayan
2 Submit accomplished permit application form and all requirements
  • Receive and check the accomplished application and other documents
  • Record the application and obtain contact names and telephone numbers of applicant or representative
5-10 minutes or less, 5 minutes or less Engr. Alejandrino Jabel, Mrs. Leonora Macayan, Mr. Loreto Bungcasan
3 Ensure that you or your representative is present during the inspection Line and Grade

  • Conduct field inspection on the scheduled date
  • Process/evaluate and approve
3 days, 30 minutes Engr. Debbie Jane Bao
4 Architectual

  • Process/evaluate and approve
15 minutes or less Engr. Debbie Jane Bao
5
  • Computation of fees
15-30 minutes Engr. Alejandrino Jabel
6 Structural/Reviewed

  • Process/evaluate and approve
30 minutes or less Engr. Renier Enario
7 After evaluation and found to have deficiencies:

  • To withdraw the documents and re-submit if complied to the CEO/OBO for processing
8
  • Approval of payment for fencing permit fees
15 minutes Engr. Edwin Quirit
9 Payment of Fencing Permit Fee and secure an official receipt
  • Issue Official Receipt
10 minutes or less Mrs. Ma. Lucila Santillana
Show official receipt
  • Approval of fencing permit
15 minutes Engr. Edwin Quirit
10 Receive the approved fencing permit and sign on release logbook
  • Record and Release the approved fencing permit
10 minutes or less Mrs. Leonora Macayan, Mr. Loreto Bungcasan

C. CERTIFICATE OF USE/OCCUPANCY

A Certificate of Occupancy is required prior to the use or occupancy of any building or structure after its completion.  This is required to ensure that the construction complies with the issued building permit.  It is also required for any change in the existing use or occupancy classification of a building, structure or any portion thereof.

If the requirements are complete, this transaction can normally be completed in four (4) working days.

Who Must Avail of the Service:

Any person, firm or corporation or government agency who intends to use or occupy any building or structure approved and issued with a Building Permit after its completion or change in the existing use or occupancy classification.

Requirements for Certificate of Use/Occupancy Permit:

  1. Approved Building Permit and Plans;
  2. Application forms:
    • Application for Occupancy;
    • Certificate of Occupancy;
    • Certificate of Final Electrical Inspection/Completion;
  3. Certificate of Zoning Compliance;
  4. Fire Safety Inspection Certificate

Schedule of Availability of Service:
Monday-Friday
8:00 AM to 5:00 PM (No noon break)

Fees:
Please refer to the National Building Code of the Philippines and its Revised Implementing Rules and Regulations (IRR).

How to Avail of the Service:

Note:  Certificate of Use/Occupancy Permit process will begin after compliance of the requirements.

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Secure Certificate of Occupancy application form/list of requirements and make inquiries
  • Give necessary forms and answer the inquiries
5 minutes or less Engr. Alejandrino Jabel, Mrs. Leonora Macayan, Mr. Loreto Bungcasan
2 Submit accomplished permit application form and all requirements
  • Receive and check the accomplished application and other documents
  • Record the application and obtain contact names and telephone numbers of applicant or representative
5-10 minutes or less, 5 minutes or less Engr. Alejandrino Jabel, Mr. Loreto Bungcasan
3 Ensure that you or your representative is present during the inspection Line and Grade/Architectural/Structural/Electrical

  • Conduct field inspection on the scheduled date
  • Process /evaluate and process
2 days, 4 hours (Residential) Engr. Debbie Jane Bao, (Commercial) Engr. Errol Culi
4
  • Process and computation of Occupancy Permit Fee
30 minutes or less Engr. Alejandrino Jabel
5 Reviewed

  • Process/evaluate and approve
30 minutes or less Engr. Renier Enario
6 After evaluation and found to have deficiencies:

  • To withdraw the documents and re-submit of complied to the Office of the Building Official for processing
7
  • Approval of payment for certificate of occupancy fee
10 minutes or less Engr. Edwin Quirit
8 Payment of Certificate of Occupancy Fee and secure an official receipt
  • Issue Official Receipt
10 minutes or less Mrs. Ma. Lucila Santillana
9 Show Official Receipt
  • Approval of Certificate of Occupancy
10 minutes or less Engr. Edwin Quirit
10 Receive the approved Certificate of Occupancy Permit and sign on release logbook
  • Record and release the approved Certificate of Occupancy
10 minutes or less Mr. Loreto Bungcasan

D. OTHER BUILDING-RELATED PERMIT

Requirements for Other Building-Related Permits:

1. Excavation and Ground Preparation Permit

  1. Application form for Excavation and Ground Preparation Permit to be signed by the Land Use and Zoning Officer;
  2. Location Plan, Site Development Plan, Foundation Plan and excavation details to be duly signed and sealed by an Architect/Civil Engineer;
  3. If along a National Road, indorse to DPWH Negros Oriental Engineering District II for approval.

Note:  Excavation Permit process will begin after compliance of the requirements:

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Secure Excavation Permit application forms/list of requirements
  • Give the relevant forms/list of requirements
5-10 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
2 Submit accomplished permit application forms and all requirements
  • Receive and check the accomplished application and other documents
  • Record the application and obtain contact names and telephone numbers of applicant or representative
5-10 minutes Engr. Alejandrino Jabel
3 Ensure that you or your representative is present during the inspection Line and Grade

  • Conduct field inspection on the scheduled date
  • Process and evaluate
2 days (If along National Road indorse to DPWH NOED II for approval), 30 minutes (after day of inspection) Engr. Debbie Jane Bao, Engr. Debbie Jane Bao
4
  • Computation of fees
15-25 minutes Engr. Alejandrino Jabel
5 Structural/Reviewed

  • Process/evaluate and approve
30 minutes Engr. Renier Enario
6 After evaluation and found to have deficiencies:

  • To withdraw the documents and re-submit if complied to the CEO/OBO for processing
7
  • Approval of Payment for Excavation and Ground Preparation Permit Fees
15 minutes Engr. Edwin Quirit
8 Payment of Excavation Permit Fee and secure an official request
  • Issue Official Receipt
15-30 minutes Mrs. Ma. Lucila Santillana
9 Show official receipt
  • Approval of Excavation and Ground Preparation Permit
15 minutes Engr. Edwin Quirit
10 Receive the approved excavation permit and sign receipt logbook
  • Record and release the approved Excavation and Ground Preparation Permit
10 minutes Mrs. Leonora Macayan

2. Demolition Permit

  1. Application form of Demolition Permit duly signed by an Architect/Civil Engineer, applicant, building owner, and to be duly notarized;
  2. Location Plan and floor plan to be signed by an Architect/Civil Engineer;
  3. If along a National Road, indorse to DPWH Negros Oriental Engineering District II for approval.

Note:  Demolition Permit process will begin after compliance of the requirements:

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Secure Demolition Permit application form/list of requirements
  • Give relevant forms/list of requirements
5-10 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
2 Submit accomplished permit application form and all requirements
  • Receive and check the accomplished application and other documents
  • Record the application and obtain contact names and telephone numbers of applicant or representative
5-10 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
3 Ensure that you or your representative is present during the inspection Line and Grade

  • Conduct field inspection on the scheduled date
  • Process/evaluate
2 days, 30 minutes (After day of inspection) Engr. Debbie Jane Bao
4
  • Computation of fees
15-25 minutes Engr. Alejandrino Jabel
5 Structural/Reviewed

  • Process/evaluate and approve
15-25 minutes Engr. Renier Enario
6
  • Approval of Payment for Demolition Permit fees
15 minutes Engr. Edwin Quirit
7 Payment of Demolition Permit fee and secure an official receipt
  • Issue Official Receipt
15-30 minutes Mrs. Ma. Lucila Santillana
8 Show official receipt
  • Approval of Demolition Permit
15 minutes Engr. Edwin Quirit
9 Receive the approved demolition permit and sign receipt logbook
  • Record and release the approved excavation permit
10 minutes Mrs. Leonora Macayan

3. Sidewalk Enclosure Permit

  1. Application form for Sidewalk Enclosure Permit duly signed and sealed by an Architect/Civil Engineer, also to be signed by the Building Owner and Applicant;
  2. Location Plan and Site Development Plan;
  3. If along a National Road, indorse to DPWH Negros Oriental Engineering District II for approval.

Note: Sidewalk Enclosure Permit process will begin after compliance of the requirements:

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Secure Sidewalk Enclosure Permit application/list of requirements
  • Give the relevant forms/list of requirements
5 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
2 Submit accomplished permit application form and all requirements
  • Receive and check the accomplished application and other documents
  • Record the application and obtain contact names and telephone numbers of applicant or representative
5-10 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
3 Ensure that you or your representative is present during the inspection Line and Grade

  • Conduct field inspection on the scheduled date
  • Process/evaluate
2 days (If along National Road indorse to DPWH NOED II for approval), 30 minutes (After day of inspection) Engr. Debbie Jane Bao, Engr. Debbie Jane Bao
4
  • Computation of fees
15-25 minutes Engr. Alejandrino Jabel
5 Structural/Reviewed

  • Process/evaluate and approve
15-25 minutes Engr. Renier Enario
6 After evaluation and found to have deficiencies:

  • To withdraw the documents and re-submit if complied to the CEO/OBO for processing
7
  • Approval of Payment for Sidewalk Enclosure Permit
15 minutes Engr. Edwin Quirit
8 Payment of Sidewalk Enclosure Permit fee
  • Issue Official Receipt
15-30 minutes Mrs. Ma. Lucila Santillana
9 Show official receipt
  • Approval of Sidewalk Enclosure Permit
15 minutes Engr. Edwin Quirit
10 Receive the approved Sidewalk Enclosure Permit and sign receipt logbook
  • Record and release the approved Sidewalk Enclosure Permit
10 minutes Mrs. Leonora Macayan

4. Temporary Electrical Service Connection

  1. Application for of Temporary Service Connection and electrical sketch plan duly signed and sealed by Professional Electrical Engineer and also to be signed by the applicant;
  2. Approved Building Permit.

Note: Temporary Electrical Connection process will begin after compliance of requirements:

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Secure Temporary Electrical Connection application form
  • Give relevant forms/list of requirements
5-10 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
2 Submit accomplished permit application form and all requirements
  • Receive and check the accomplished application and other documents
  • Record the application and obtain contact names and telephone numbers of applicant or representative
5-10 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
3 Ensure the you or your representative is present during the inspection Electrical

  • Conduct field inspection on the scheduled date
3 days Mr. Hermelito Dagle
4
  • Computation of Fees
15-25 minutes Engr. Alejandrino Jabel
5 Review

  • Process/evaluate and approve
15-25 minutes Engr. Renier Enario
6 After evaluation and found to have deficiencies:

  • To withdraw the documents and re-submit
7
  • Approval of Payment for Temporary Electrical Service Connection fees
15 minutes Engr. Edwin C. Quirit
8 Payment of Temporary Electrical Connection Fee and secure official receipt
  • Issue Official Receipt
15-30 minutes Mrs. Ma. Lucila Santillana
9 Show official receipt
  • Approval of Temporary Electrical Service Connection Permit
15 minutes Engr. Edwin Quirit
10 Receive the approved Temporary Electrical Connection and sign logbook
  • Record and release the approved Temporary Electrical Connection
10 minutes Mr. Loreto Bungcasan

5. Electronic Permit

  1. Application form for Electronic Permit to be signed and sealed by an Electronic Engineer and signed by the applicant;
  2. Electronic plans to be signed by an Electronic Engineer.

Note: Electronic Permit process will begin after compliance of the requirements.

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Secure Electronic Permit application form/list of requirements
  • Give relevant forms/list of requirements
5-10 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
2 Submit accomplished permit application form and all requirements
  • Receive and check the accomplished application and other documents
  • Record the application and obtain contact names and telephone numbers of applicant or representative
5-10 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
3 Ensure that you or your representative is present during the inspection
  • Conduct field inspection
2 days Engr. Alejandrino Jabel, Mr. Hermelito Dagle
4
  • Process/evaluate and computation of fees
20-30 minutes Engr. Alejandrino Jabel
5 Review

  • Process/evaluate and approve
5-10 minutes Engr. Renier Enario
6
  • Approval of Payment for Electronic Permit fees
5-10 minutes Engr. Edwin Quirit
7 Payment of Electronic Permit fees and secure official receipt
  • Issue Official Receipt
5 minutes Mrs. Ma. Lucila Santillana
8 Show Official Receipt
  • Approval of Electronic Permit
5-10 minutes Engr. Edwin Quirit
9 Receive the approved Electronic Permit and sign receipt logbook
  • Record and release the approved Electronic Permit
5 minutes Mrs. Leonora Macayan

6. Certificate of Operation of Elevator/Generator/Escalator

  1. Approved Building Permit with plans and with approved Mechanical Permit

Note: Certificate of Operation of Elevator/Generator/Escalator process will begin after compliance of the requirements.

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Submit approved building permit with approved Mechanical Permit and Certificate of Occupancy
  • Receive and record the approved Building Permit with approved Mechanical Permit and Certificate of Occupancy
5 minutes Mrs. Leonora Macayan
2 Ensure that you or your representative is present during the inspection
  • Conduct field inspection, process and preparation of certificate and computation of fee
2 days Engr. Alejandrino Jabel, Engr. Antonio Flores, Jr., Eng. Ginalyn P. Flores
3
  • Review and evaluate
15-25 minutes Engr. Renier Enario
4
  • Approval of Payment for the required fees
5 minutes Engr. Edwin Quirit
5 Payment of fees and secure an official receipt
  • Issue Official Receipt
5 minutes Mrs. Ma. Lucila Santillana
6 Show Official Receipt
  • Approval of the Certificate of Operation
5 minutes Engr. Edwin Quirit
7 Receive the approved certificate and sign on the receipt logbook
  • ecord and release the approved certificate
5-10 minutes Mrs. Leonora Macayan

7. Ground Sign Permit

  1. Five (5) sets of building plans;
  2. Five (5) copies of building permit forms, four (4) copies of electrical plan;
  3. Two (2) copies of certified true-copy of land title or Transfer Certificate of Title (TCT);
  4. Two (2) copies of Tax Declaration of land/lot;
  5. Two (2) copies of tax receipt of land/lot;
  6. Contract of Lease, it necessary;
  7. If along the National Road with less than 10m distance from the road centerline, indorse to DPWH Negros Oriental Engineering District II for approval.

Note:  Ground Sign Permit process will begin after compliance of the requirements.

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Secure building permit forms and list of requirements and make inquiries Give relevant forms and answer inquiries 5 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
2 Submit building permit application and relevant documents
  • Receive and check the accomplished application and other documents
  • Record the application and obtain contact names and telephone numbers of applicant or representative
5-10 minutes Engr. Alejandrino Jabel, Mrs. Leonora Macayan
3 Ensure that you or your representative is present during the inspection Line and Grade

  • Conduct field inspection on the scheduled date
  • Process/evaluate and approve
3 days, 1 Hour (on the following day after the inspection) Engr. Debbie Jane Bao, Engr. Renier Enario
4 Architectural

  • Process/evaluate and approve
15-20 minutes Engr. Debbie Jane Bao
5 Electrical

  • Process/evaluate and computation of fees
15-20 minutes Engr. Alejandrino Jabel, Mr. Hermelito Dagle
6 Structural/Reviewed

  • Process/evaluate and approve
25-30 minutes Engr. Renier Enario
After evaluation and found to have deficiencies:

  • To withdraw the documents and re-submit if complied to the CEO/OBO for processing
7
  • Approval of payment for Ground Sign Permit
15-20 minutes Engr. Edwin Quirit
8 Payment of fees and secure an official receipt
  • Issue Official Receipt
5-10 minutes Mrs. Ma. Lucila Santillana
9 Show official receipt
  • Approval of Ground Sign Permit
15-20 minutes Engr. Edwin Quirit
10 Receive the approved Ground Sign Permit and sign on receipt logbook
  • Record and release the approved Ground Sign Permit
10 minutes Mrs. Leonora Macayan

E. ENFORCEMENT (Complaints and Monitoring of On-Going Building/Fencing With/Without Permit)

1. Monitor On-Going Building/Fence/Other Structures With or Without Permit

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Owners of on-going construction of building/fence/other structure with building permit
  • Proceed to the project site with building construction to conduct inspection and record findings
20-30 minutes (Residential), 30-45 minutes (Commercial) Engr. Errol Culi, Engr. Michelle Dayot
2 Owners of on-going construction of building/fence/other structure without building permit
  • Proceed to the project site with building construction to conduct inspection and record findings
20-30 minutes (Residential/Commercial) Engr. Errol Culi, Engr. Michelle Dayot
3
  • Prepare notice and process; Issue Notice of Illegal Construction without permit; Issue Notice of Violation of building not compliant to the approved building permit
5-10 minutes Engr. Renier Enario, Engr. Errol Culi, Engr. Errol Culi
4 Receives/accept notice
  • Deliver notice
1-2 hours Mr. Ray Roland Vilan
  • Record and file acknowledged notice
5 minutes Engr. Renier Enario, Engr. Errol Culi, Engr. Michelle Dayot

2. Inspection of Building/Fence/Other Structures with Complaints

STEP APPLICANT/CLIENT CEO/OBO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Submit complaint letter or verbal complaint directly to the office or thru telephone
  • Assess complaint letter/phone calls or verbal complaints directly to the office
  • Record
5-15 minutes Engr. Renier Enario, Engr. Errol Culi, Engr. Michelle Dayot, Engr. Alejandrino Jabel
2
  • Proceed to the site of complaint to conduct inspection and record findings
2 days Engr. Errol Culi, Engr. Michelle Dayot, Engr. Alejandrino Jabel
3
  • Prepare Inspection Report for approval by Building Official
1 hour Engr. Errol Culi, Engr. Michelle Dayot, Engr. Alejandrino Jabel
4
  • Prepare and process response letter
1 hour Engr. Renier Enario, Mrs. Liberty Maputi
5 Receives/accept notice
  • Deliver letter to the complainant/respondent
1-2 hours Engr. Renier Enario, Mrs. Liberty Maputi, Mr. Ray Roland Vilan
6
  • Record and file acknowledged letter
5 minutes Engr. Renier Enario, Engr. Errol Culi, Engr. Michelle Dayot

F. CERTIFICATE OF ANNUAL SAFETY INSPECTION (CASI)

A Certificate of Annual Safety Inspection is required to ensure that the building or structure and all parts thereof as well as all facilities found thereon are maintained in safety, sanitary, and in good working condition for occupancy or use.  This is one of the requirements in the issuance of new and/or renewal of business permits.

If requirements are complete, this transaction can normally be completed in two to four (2-4) working days depending upon the area and size of the facilities of the establishment.

Who May Avail of the Service:
Any person, firm or corporation or government agency who intends to secure a Business Permit and who wishes to ensure the safety of the building or structure.

Requirements:

  1. For New Applicants
    • Approved Certificate of Occupancy with approved Building Permit;
    • Application for inspection form
  2. For Renewal of Business Permit
    • Previous Certificate of Annual Safety Inspection

Schedule of Availability of Service:
Monday-Friday
8:00 AM-5:00 PM (No noon break)

Fees:
Please refer to the National Building Code of the Philippines and its Revised Implementing Rules and Regulations.

Area of Assignments:

  1. All Barangays, except:  Bajumpandan, Balugo, Calindagan, Candau-ay, Cantil-e, Talay
  2. Blocks:  Poblacion Area including barangays mentioned above

How to Avail of the Service:

1. For New Applicants

STEP APPLICANT/CLIENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Submit requirements and request schedule for inspection
  • Answer inquiries from the applicant
  • Receive and record the submitted requirements
10 minutes, 5-10 minutes (Barangay Area) – Mr. John Mark Baybay,

(Poblacion Area) – Ms. Ginky Arbon

2 Show application for Business Permit and schedule of inspection
  • Receive and check the business permit application and check if there is occupancy permit issued
  • Record the application and obtain contact names and telephone numbers of applicant or representative
5-10 minutes (Barangay Area) – M. John Mark Baybay,

(Blocks) – Ms. Ginky Abon

3 Ensure that you or your representative is present during the inspection
  • Conduct site inspection
2 days (Barangay Area) – Engr. Paul Timtim, Engr. Errol Culi, Mr. Carmelito Vilan,

(Blocks) – Engr. Sancho Merecido, Engr. Michelle Dayot, Engr. Antonio Flores, Jr., Engr. Ginalyn P. Flores, Eng. Jennefer Badayos, Mr. Lorenze Balais, Mr. Nilo Bantilan

4
  • Preparation of Inspection Report and Certificate of Annual Safety Inspection (CASI)
  • Computation of fees
30 minutes per applicant (Big Establishments), 30-45 minutes per applicant (Barangay Area) – Engr. Paul Timtim, Engr. Errol Culi, Engr. Antonio Flores, Jr.,

(Blocks) – Engr. Jennefer Badayos, Engr. Michelle Dayot, Engr. Antonio Flores, Jr., Engr. Ginalyn P. Flores

5 Note: If with deficiency, applicant to comply the necessary requirements. After its compliance, applicant to inform CEO/OBO for re-inspection Evaluation and Approval from the following:

  • Sanitary/Plumbing
  • Architectural
  • Electrical
  • Mechanical
  • Structural
30 minutes (Barangay Area)

Architectural/Sanitary – Engr. Errol Culi

Structural – Engr. Renier Enario

Electrical – Engr. Paul Timtim, Engr. Erasto Crispo

Mechanical – Engr. Antonio Flores, Jr., Engr. Ginalyn P. Flores

6
  • Approval of Certificate of Annual Safety Inspection
5 minutes Engr. Edwin Quirit
7 Payment of CASI fees and secure an official receipt
  • Issue Official Receipt
5 minutes Mrs. Ma. Lucila Santillana
8 Receive Certificate of Annual Safety Inspection
  • Record and release Certificate of Annual Safety Inspection (CASI)
5 minutes (Barangay Area) – Mr. Baltazar Cadiz

(Block) – Ms. Ginky Arbon

2. For Renewal of Business Permit

STEP APPLICANT/CLIENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Present the previous certificate of annual safety inspection (CASI) Answer inquiries from the applicant:

  • For establishments without deficiency, give copy of inspection report
  • For establishments with deficiency, give copy of building and electrical report for compliance. If complied, request for re-inspection
20 minutes (Barangay Area) – Mr. Baltazar Cadiz

(Blocks) – Ms. Ginky Arbon

2 Payment of CASI fees and secure official receipt
  • Issue Official Report
5 minutes Mrs. Ma. Lucila Santillana
3 Show Official Receipt
  • Process and approval of CASI
1-2 days Eng. Erasto Crispo, Engr. Paul Timtim, Engr. Sancho Merecido, Engr. Errol Culi, Engr. Antonio Flores, Jr., Engr. Jennefer Badayos,Engr. Michelle Dayot, Engr. Renier Enaio, Engr. Edwin Quirit
4 Receive Certificate of Annual Inspection (CASI)
  • Record and release Certificate of Annual Safety Inspection
5 minutes (Barangay Area) – Mr. Baltazar Cadiz

(Blocks) – Ms. Ginky Arbon

THE MANDATE OF THE OFFICE OF THE CITY ENGINEER

G. ROAD EXCAVATION PERMIT FOR WATER CONNECTION

The Road Excavation Permit for Water Connection is required to ensure that request for water line connection is allowed by the City Engineer’s Office to cut and excavate a barangay or city road and restore the same.  The corresponding Road Excavation Permit for Water Connection approved by the City Engineer’s Office must include the requirements of safety during the excavation activities and restoration to its proper state.

This transaction can normally be completed in two to four (2-4) hours (with site inspection).

Who Must Avail of the Service:
Any person, firm or corporation including any agency or instrumentality of the government who intends to use/install a water connection for the purpose of building construction and residential/commercial use.

Requirements:

  1. Road Excavation Permit Form (from the Dumaguete City Water District);
  2. Sketch/Location Plan of the Proposed Water Connection (showing the size of pipe to connect and signed by the inspector of the DCWD).

Schedule of Availability of Service:
Monday-Friday
8:00 AM-5:00 PM (No noon break)

Fees:
For Asphalt Road – P 628.00
For Concrete Road – P 1,100.00

How to Avail of the Service:

STEP APPLICANT/CLIENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Submit requirements
  • Receive DCWD Road Excavation Permit Indorsement with sketch plan
2 minutes or less Engr. Richard Estrellado, Mrs. Danietta Abastas, Mrs. Janrose Banjao
2
  • Inspect/compute/prepare billing/preparation of Excavation Permit
2 hours Engr. Richard Estrellado
3
  • Approval of Excavation Permit
30 minutes Engr. Edwin Quirit
4 Payment of Excavation Permit and secure official
  • Issue Official Receipt
15 minutes Mrs. Ma. Lucila Santillana
5 Receive Excavation Permit for Water Connection
  • Record and release Excavation Permit for Water Connection
2.5 minutes Mrs. Janrose Banjao

H. PREPARATION OF PROGRAMS OF WORK AND DETAILED ESTIMATES

A Program of Work and Detailed Estimates is a requirement before any infrastructure project of the Local Government of Dumaguete City can be implemented.  It describes and enumerates project duration, the scope of work/work items, bill of materials, labor and equipment requirements of a specific infrastructure project after the preparation of plans and specifications are duly approved.

This transaction can normally be completed in twelve (12) working days (for vertical projects) and six (6) working days (for horizontal projects) for the approval of the Honorable City Mayor.

Who Must Avail of the Service:

  1. Barangay Official, Department Heads of the City, Department of Education (City Division) or their respective designated representatives;
  2. Other individuals or organizations in partnership with LGU of Dumaguete City.

Requirements (Any of the following):

  1. Approved Annual Investment Plan of the City;
  2. Approved Annual Investment Plan of the Barangay;
  3. Duly approved City Council Resolution;
  4. Duly approved Barangay Council Resolution;
  5. Letter Request from concerned barangay/city officials and other individuals or organizations.

Schedule of Availability of Service:
Monday-Friday
8:00 AM-5:00 PM (No noon break)

How to Avail of the Service:

STEP CLIENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Submit/furnish copies of any of the requirements
  • Receive and record requirements received
5 minutes Engr. Edwin Quirit, Engr. Gormelio Paredes, Mrs. Janrose Banjao
2
  • Conduct site investigation and/or survey
4-16 hours Engr. Gormelio Paredes, Engr. Allen Agala, Mr. Joselito Caro, Mr. Felix Flores, Mr. Jose Raul Rosales, Mr. Joey Limpahan, Mr. William Asoy, Mr. Ryan Jay Pinili
3
  • Survey computation and plotting of results
8-16 hours Mr. Joselito Caro, Mr. Felix Flores, Mr. Jose Raul Rosales, Mr. Joey Limpahan, Mr. William Asoy, Mr. Ryan Jay Pinili
4
  • Preparation of plans (drafting of plans and details)
8-40 hours Mr. Joselito Caro, Mr. Felix Flores, Mr. Jose Raul Rosales, Mr. Joey Limpahan, Mr. William Asoy, Mr. Ryan Jay Pinili
5
  • Check prepared plans and specifications for approval by the City Engineer – Head of Office
30 minutes Engr. Edwin Quirit, Engr. Gormelio Paredes, Mr. Joselito Caro
6
  • Prepare Program of Work and Detailed Estimates
8-32 hours Engr. Gormelio Paredes, Engr. Allen Agala, Engr. Anashelo Caro, Engr. Catherine Cancio, Ms. Winifreda Martinez
7 Check and review draft of Program of Work and Detailed Estimates 4-16 hours Engr. Gormelio Paredes
8
  • Prepare draft transmittal letter/cover letter for the draft program of work and detailed estimates
10 minutes Engr. Gormelio Paredes, Ms. Winifreda Martinez
9
  • Final review of draft of the Program of Work and Detailed Estimates, plans and covering letter
1 hour Engr. Edwin Quirit
10
  • Finalize Program of Work and Detailed Estimates and transmittal/cover letter and printing of plans
1-2 hours Engr. Gormelio Paredes, Engr. Allen Agala, Engr. Catherine Cancio, Engr. Anashelo Caro, Mr. Joselito Caro, Ms. Winifreda Martinez
11
  • Submit and record Program of Work and Detailed Estimates, with plans and transmittal/cover letter to the City Mayor for approval
1 hour Mr. Edwin Quirit, Mrs. Lilibeth Vilas, Mr. Ray Roland Vilan

I. REPAIR AND MAINTENANCE OF ROADS, BRIDGES AND PUMPWELLS

The Local Government Unit of Dumaguete City appropriated an amount for the Road Rehabilitation/Improvement of the various city roads.  A Program of Work is required.  This Program of Work includes Patching of Potholes, Repair of Drainage Covers, and Roadway Reshaping of various City road sections

1. Preparation of Road Maintenance

Who Must Avail of the Service:

  • Barangay Officials
  • The general public

Requirements:

  1. Approved Annual Investment Plan of the City;
  2. Approved Annual Investment Plan of the Barangay;
  3. Letter-request from concerned barangay officials and the general public

Schedule of Availability of Service:
Monday-Friday
8:00 AM-5:00 PM

How to Avail of the Service:

STEP CLIENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Submit requirements
  • Receive requirements/letter-request
5 minutes Engr. Edwin Quirit, Engr. Richard Estrellado, Mrs. Danietta Abastas, Mrs. Janrose Banjao
2
  • Prepare Program of Work and Detailed Estimates as per request
2 days Engr. Richard Estrellado
3
  • Review of draft of Program of Work and Detailed Estimates
2 hours Engr. Edwin Quirit

2. Road Asphalt Patching

The City Engineer’s Office performs the Road Rehabilitation/Improvements of the various city roads within Dumaguete City.

These transactions can normally be completed in five (5) working days (for patching of potholes including site preparation and delivery of materials per designated area).  In case of non-availability of asphalt, temporary road patching will be undertaken using earth soil/sand materials.

Who Must Avail of the Service:

  • Barangay Officials
  • The general public

Requirements:

  1. Approved Program of Work;
  2. Materials for Asphalt Patching (CSS1 Asphalt, Choker, Sand)

Schedule of Availability of Service:
Monday-Friday
8:00-12:00 AM to 1:00-5:00 PM

How to Avail of the Service:

STEP CLIENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Submit requirement
  • Receive requirement/schedule request
10 minutes Engr. Richard Estrellado, Mrs. Danietta Abastas
2
  • Prepare materials needed for the project (per designated area)
2 days Mrs. Danietta Abastas, Mr. Catalino Santillan, Mr. Antonio Patinga, Mr. Narciso Rodriguez, Sr.
3
  • Perform duties and implement road asphalt patching (per designated area)
3 days Mr. Catalino Santillan, Mr. Antonio Patinga, Mr. Narciso Rodriguez, Sr.

3. Drainage Cover Repair

The City Engineer’s Office performs the repair/installation of Drainage Cover of barangay/city roads within Dumaguete City.

This transaction can normally be completed in two (2) working days for repair/installation of Drainage Cover including site preparation (per designated area).

Who Must Avail of the Service:

  • Barangay Officials;
  • The general public

Requirements:

  1. Letter-request for repair/installation of Drainage Cover

Schedule of Availability of Service:
Monday-Friday
8:00-12:00AM to 1:00-5:00 PM

How to Avail of the Service:

STEP CLIENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Submit requirement
  • Receive requirements/schedule request
10 minutes Engr. Richard Estrellado, Mrs. Danietta Abastas
2
  • Inspect and prepare materials needed for the request (per designated area)
4 hours Mrs. Danietta Abastas, Mr. Manuel Catapusan, Mr. Julieto Inquig
3
  • Perform duties and implement repair/installation of drainage cover (per designated area)
2 days Mr. Manuel Catapusan, Mr. Julieto Inquig

4. Roadway Reshaping

The City Engineer’s Office performs the Roadway Reshaping of the various Barangay Roads within Dumaguete City.

This transaction can normally be completed in one (1) working day (per designated area).

Who Must Avail of the Service:

  1. Barangay Officials
  2. Other individuals

Requirements:

  1. Letter-request for a roadway reshaping

Schedule of Availability of Service:
Monday-Friday
8:00-12:00 AM to 1:00-5:00 PM

How to Avail of the Service:

STEP CLIENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Submit requirement
  • Receive requirement/schedule request
10 minutes Engr. Richard Estrellado, Mrs. Danietta Abastas
2
  • Prepared the equipment needed for the project (per designated area) (with availability of required equipment)
1 hour Mr. Santiago Pino, Mr. Rogelio Deles, Mr. Bernard Martinez, Jr.
3
  • Perform duties and implement roadway reshaping (per designated area)
7 hours Mr. Santiago Pino, Mr. Rogelio Deles, Mr. Bernard Martinez, Jr.

5. Pumpwells and Plumbing Works

The City Engineer’s Office performs the repair of pumpwells per barangay/installation of plumbing works to all government buildings within the City of Dumaguete.

This transaction can normally be completed in two (2) working days, for the repair of pumpwells per barangay/installation of Plumbing Works (per designated area).

Who Must Avail of the Service:

  1. Head of Office (LGU Dumaguete Offices)
  2. The general public

Requirements:

  1. Letter-request for the repair/installation of plumbing work

Schedule of Availability of Service:
Monday-Friday
8:00-12:00 AM-1:00-5:00 PM

How to Avail of the Service:

STEP CLIENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Submit requirement/request
  • Receive/schedule request
10 minutes Engr. Richard Estrellado
2
  • Inspect and prepare materials and implement plumbing work (per designated area)
4 hours Mr. Virgilio Penas
3
  • Perform duties and implement plumbing work (per designated area)
2 days Mr. Virgilio Penas, Mr. Edgar Nilles, Mr. Bernard Martinez

J. REPAIR AND MAINTENANCE OF STREETLIGHTS AND LIGHTING SYSTEMS OF CITY GOVERNMENT BUILDINGS AND FACILITIES

The Repair and Maintenance of Streetlights and Lighting Systems of City Government buildings and facilities are ensured to provide proper lightings on roads and streets, including maintenance of lighting systems on various city government buildings and facilities.

Who Must Avail of the Service:

  • Residents of Dumaguete City;
  • Barangay Officials of the City of Dumaguete;
  • Concerned government employee

Requirements:

  1. Electrical Materials

Schedule of Activity of Service:
Monday-Friday
8:00-12:00 AM-1:00-5:00 PM

How to Avail of the Service:

STEP CLIENT CEO ACTIVITY DURATION OF ACTIVITY DURATION OF ACTIVITY
1 Call-up CEO personnel in-charge and relay request for service
  • Receive and record complaints regarding busted street and interior lights/lighting system of government facilities
5 minutes Engr. Erasto Crispo, Engr. Rudolfo Eparwa, Mr. Simon Singson
2 Provide specific location of street/interior lightings or any city government facility to be repaired
  • Give job orders to electricians
  • Electricians undertake site inspection and check necessary details for repair
2 minutes

1 day

Engr. Rudolfo Eparwa, Mr. Antonio Aragones, Jr., Mr. Edwin MiraCity Electricians
3 Visit CEO to hand-in written request for the preparation of Program of Work and Detailed Estimates for proposed electrical projects
  • Receive letter-request
  • Prepare Program of Work and Detailed Estimates
5 minutes

2-4 hours

Engr. Erasto Crispo, Engr. Rudolfo Eparwa, Mr. Simon Singson
4
  • Prepare Purchase Request
  • Process documents for purchase
  • Receive delivered electrical materials/supplies
30 mins-1 hour

3-5 days

30 minutes

Mr. Salvador Duran, Mr. Simon Singson, Mr. Simon Singson

K. IMPLEMENTATION OF CITY INFRASTRUCTURE PROJECTS (HORIZONTAL AND VERTICAL)

Implementation of city infrastructure projects (horizontal and vertical) is a mandatory function of the Office of the City Engineer to ensure that all government infrastructure projects are implemented.

Who Must Avail of the Service:

  1. Residents of Dumaguete City thru the Barangay Officials and City Officials;
  2. Public Elementary and High School Students thru school officials;
  3. Day Care Students thru Day Care Teacher;
  4. Dumaguete City Government Clients using public buildings and other facilities

Requirements:

  1. Approved Program of Work and Detailed Estimates;
  2. Approved Appropriations;
  3. Availability of the sites thru Road Right-of-Way or Deed of Donation

Schedule of Availability of Service:
Monday-Friday
8:00-12:00 AM to 1:00-5:00 PM

How to Avail of the Service:

STEP CLIENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Approved Program of Work from the Office of the City Mayor
  • Recording of approved Program of Work and segregate according to the nature of the infrastructure project (horizontal or vertical)
10 minutes Engr. Wilfredo Oira, Mrs. Joanna Ando, Mrs. Ruth Marie Martinez
2 Procurement preparation process Preparation for procurement process:

  • Prepare PPMP for submission to BO, AO, CPDO and GSO for approval
  • Preparation of Purchase Request
1 hour Ms. Marichu Cabañog, Mrs. Joanna Ando, Mrs. Ruth Marie Martinez, Mr. Laureano dela Peña, Mr. Ray Roland Vilan
3
  • Upon receipt of approved PPMP, attach Purchase Request then submit to GSO for schedule of materials bidding/alternative mode of procurement
1-2 days Engr. Edwin Quirit, Engr. Wilfredo Oira, Engr. Patrick Catapusan, Engr. Ronald Flores, Ms. Victoria Imbo, Ms. Marichu Cabañog
4 Construction Phase
  • Upon receipt of Abstract of Materials, forward to assigned project engineers for award to qualified bidders and make recommendations for submission to GSO
1 day Engr. Edwin Quirit, Engr. Wilfredo Oira, Engr. Patrick Catapusan, Engr. Ronald Flores, Ms. Victoria Imbo, Ms. Marichu Cabañog
5 Work Plan Preparation:

  • Site inspection
  • Work schedule
  • Equipment requirement
  • Manpower deployment (Job Orders)
  • Receipt of procured construction materials
1 day Engr. Wilfredo Oira, Engr. Patrick Catapusan, Engr. Ronald Flores, Engr. Karen Melon, Engr. Nestor Lim, Engr. Nelson Duran, Jr., Mr. Dennis Aguilar, Mr. Reynaldo Katada, Mr. Andrew Nilo Yleana, Mr. Marven Audiencia
6 Actual Project Implementation:

  • Request for construction materials
  • Request for fuels for required vehicles or equipment
  • Supervision
According to the number of days per Program of Work Engr. Wilfredo Oira, Engr. Patrick Catapusan, Engr. Ronald Flores, Engr. Karen Melon, Engr. Nestor Lim, Engr. Nelson Duran, Jr., Mr. Dennis Aguilar, Mr. Reynaldo Katada, Mrs. Joanna Ando, Mrs. Liberty Maputi, Mr. Laureano dela Peña, Engr. Antonio Flores, Jr., Mr. Jaime Libosada
7 Post Project Implementation:

  • Submit completion report to requesting office/barangay
Engr. Edwin Quirit, Engr. Wilfredo Oira, Engr. Patrick Catapusan, Engr. Ronald Flores, Mrs. Ruth Marie Martinez

L. MOTORPOOL SERVICES

The Motorpool Services of the City Engineer’s Office ensures that all support/service vehicles and equipment of the City Government of Dumaguete are properly maintained and in running/operational condition.

Who Must Avail of the Service:

  1. Offices of the City Government of Dumaguete with vehicles/equipment

Requirements:

  1. Requests from Head of Office for vehicle/equipment repair

Schedule of Availability of Service:
Monday-Friday (Including Saturdays, Sundays and holidays when exigencies of the service requires)
8:00 AM to 5:00 PM (No noon break)

How to Avail of the Service:

STEP CLIENT/EVENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Report/request for check-up/repair/repainting and periodic maintenance of vehicle or equipment
  • Troubleshooting/investigate the defective part/s of the unit. Also undertakes body repairs and repainting of the units
1-8 hours for defective unit

and

1-2 hours for periodic maintenance per unit

Engr. Antonio Flores, Jr., Mr. Agripino Español, Jr., Mr. Alan Pis-an, Mr. Enecito Banono, Jr., Mr. Benboy Gantalao, Mr. Jeferson Baro, Mr. Nacianceno Ojales, Mr. Rey Nuico, Mr. Marven Oira
2 Assist (drivers and operators) CEO Mechanics in the repair (including body repair), repainting and periodic maintenance of the units
  • Dismantle/pull-out the defective part/s of the unit. Also undertakes body repairs and repainting of the units
1 month(Depending upon the gravity of the defect of the unit and the availability of the part/s to be replaced)

1-2 hours periodic maintenance per unit

2-3 months for body repair and repainting per unit

Engr. Antonio Flores, Jr., Mr. Agripino Español, Jr., Mr. Alan Pis-an, Mr. Jeferson Baro, Mr. Benboy Gantalao, Mr. Inecito Banono, Jr., Mr. Nacianceno Ojales, Mr. Rey Nuico, Mr. Darwin Limpajan, Sr., Mr. Marven Oira
3
  • Prepare Purchase Request and Job Order/s for the defective part/s of the unit
10 minutes preparation per Purchase Request and Job Order Engr. Antonio Flores, Jr., Mr. Freddie Gualmir Espina, Mr. Salvador Duran
4
  • Process and follow-up Purchase Request or Job Orders for part/s needed for the unit/s
2-4 weeks for Purchase Order to be approved Engr. Antonio Flores, Jr., Mr. Freddie Gualmir Espina, Mr. Laureano dela Peña
5
  • Installation of the part/s needed for the repair/s of the unit
1-5 days repair of the unit (depending upon the gravity of the work undertaken) Mr. Agripino Español, Jr., Mr. Alan Pis-an, Mr. Benboy Gantalao, Mr. Nacianceno Ojales, Mr. Rey Nuico, Mr. Jeferson Baro, Mr. Inecito Banono, Jr.

M. ADMINISTRATIVE SUPPORT SERVICES

The Administrative Support Services are performed by the staff of the Administrative Section headed and supervised by the Administrative Officer, the section of the City Engineer’s Office who work and support all other sections and at the same time serve top management’s needs to promote coordination among the various functional sections of the office.

Who Must Avail of the Services:

  1. Barangay Officials;
  2. Other transacting public with the Office of the City Engineer and Building Official

Requirements:

  1. Walk-in clients with concerns;
  2. Telephone calls;
  3. Correspondence/communication

Schedule of Availability of Service:
8:00 AM-5:00 PM (No noon break)

How to Avail of the Service:

STEP CLIENT CEO ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 May call through the telephone or may walk-in Communication and Records Management

  • Public assistance and receiving of concerns/complaints then relayed to concerned employee for action
5 minutes Mrs. Janrose Banjao, Any employee in-charge to act/attend on the specific concern
2 Personally visit the office. Approach the Public Assistance or Complaint Desk/Deliver documents or any communication
  • Receive/record all requests/complaints and other documents (Forward to City Engineer with Route Slip)
  • Client maybe allowed to talk to the concerned employee or to the first available officer
5 minutes

5 minutes

Mrs. Janrose Banjao, Mrs. Ma. Lucila Santillana
3 Internal/External Clients
  • Preparation of certifications, correspondence, reports, indorsements, memorandum, office orders, job orders and other communication or correspondence
  • Preparation of leave applications for approval
Preparation of draft maximum of 1 hour depending on simple or complex request

5-10 minutes final encoding for approval 5 minutes

Mrs. Ma. Lucila Santillana, Mrs. Lilibeth Vilas, Mrs. Liberty Maputi

Mr. Ray Roland Vilan

4 Internal/External Clients
  • Delivery and collection of various communication and documents from different offices within or outside of the City Government of Dumaguete
Delivered within the day of dispatch and collection from different offices within the day of approval Mr. Ray Roland Vilan, Mr. Laureano dela Peña
5 Internal Clients
  • Reproduction of various plans, documents needed in the office are properly scheduled and arranged accordingly
Minimum of 3 minutes depending upon the volume of documents for reproduction Mrs. Lilibeth Vilas, Mrs. Liberty Maputi, Mr. Salvador Duran
6 Records Storage and Retrieval

  • Filing, storage and safekeeping of office records/documents for easy retrieval upon request
10 minutes Ms. Victoria Imbo, Mrs. Lilibeth Vilas, Mrs. Liberty Maputi, Ms. Marichu Cabañog, Mr. Librado Baybay
7 Barangay Officials Internal Clients
  • Release copy of document/s to requesting person
5 minutes Ms. Victoria Imbo, Mrs. Lilibeth Vilas, Mrs. Liberty Maputi, Ms. Marichu Cabañog, Mr. Librado Baybay
8 Janitorial Services

  • Janitorial Services to provide clean and wholesome working environment
8 hours a day Mr. Gabriel Generoso
9 Procurement of Supplies and Materials

  • Preparation of the Annual Procurement Plan for office supplies
  • Preparation of Project Procurement Management Plan for materials needed in the implementation of infrastructure projects
1-2 hours

1-2 hours

Ms. Victoria Imbo, Ms. Marichu Cabañog, Mrs. Ma. Lucila Santillana
10
  • Preparation of documents for requisition of office supplies/materials/equipment
1 hour Mrs. Liberty Maputi, Mr. Salvador Duran
11 City Accounting Office Monitoring of Financial Status

  • Review, process and post cost of materials of implemented projects to individual cost sheet
30 minutes Ms. Victoria Imbo
12
  • Review, process and post payrolls for payment of salaries and wages of regular, plantilla and job orders until disbursements
2 hours Mrs. Ma. Lucila Santillana, Ms. Marichu Cabañog
13 Internal Clients Issuances, Inventory, Liquidation

  • Preparation of Trip Ticket for vehicles and equipment
10 minutes Mr. Salvador Duran
14 Internal Clients Issuances, Inventory, Liquidation

  • Preparation of Trip Ticket for vehicles and equipment
10 minutes Mr. Salvador Duran
15
  • Preparation of RIS of fuel for vehicles and equipment
10 minutes Mrs. Liberty Maputi, Mrs. Joanna Ando
16
  • Liquidation of utilized/consumed fuels used in various vehicles/equipment
1-2 hours depending on the quantity of fuel Mrs. Liberty Maputi, Mrs. Joanna Ando
17
  • Control and issuance of office supplies
5 minutes Mrs. Liberty Maputi
18
  • Control and monitor of property accountabilities of the CEO
Quarterly Mrs. Liberty Maputi
19 Payment of Utility Bills

  • Prepare and process documents for payment of telephone and water bills of the CEO
5 minutes Mrs. Ma. Lucila Santillana, Ms. Victoria Imbo, Ms. Marichu Cabañog
Remittance of Collected NBC Fees

  • Fees, fines and other charges gained in the course of implementing the National Building Code are remitted to the City Treasurer’s Office
2 hours daily Ma. Lucila Santillana

N. ADDITIONAL SUPPORT FUNCTIONS OF THE CITY ENGINEER

A. The Appraisal Committee

Chapter 8 – Miscellaneous Provisions, Section 1 of Executive Order No. 132 dated December 12, 1987 as amended, provides for the creation of the Appraisal Committee in a province and city.  The provincial/city appraisal committee is tasked generally to determine the market value of a real property to be assigned by the government for public purpose.  The committee shall be composed of the provincial/city assessor as the chairperson, the engineer and city treasurer as members.

B. The Board of Assessment Appeal (Member)

Chapter 3, Section 227 – The Board of Assessment Appeals of the province or city shall be composed of the Register of Deeds, as Chairman, the province or city prosecutor and the provincial, or city engineer as members, who shall serve as such an ex-officio capacity without compensation.

C. The Board of Zoning Appeals

The Board of Zoning Appeals is an administrative board created under the provisions of the zoning ordinance which consists of five (5) members, appointed by the City Mayor with the concurrence of the Sangguniang Panlungsod, one of which is the City Engineer as the Chairman.

Any person aggrieved by the decision of the Zoning Administrator/Officer in the interpretation, administration, or enforcement of the Zoning Ordinance, may appeal for variance/exception from the Board.

How to Avail of the Services of the Board of Zoning Appeals:

STEP CLIENT ZONING APPEALS ACTIVITY DURATION OF ACTIVITY PERSON IN-CHARGE
1 Submits letter of appeal for variance/exception of denied application for preliminary zoning compliance with the letter of denial from the Zoning Office and one (1) set of building plans
  • Receive and record letter of appeal. Acknowledge appellant’s copy
2 minutes Mrs. Janrose Banjao, Mrs. Liberty Maputi
2
  • Instruct secretariat to schedule and arrange meeting with members to conduct inspection at appellant’s project site. Also to inform appellant
5 minutes Engr. Edwin Quirit Chairman
3
  • Contact and coordinate with members as to their available date of inspection.
  • Prepare and dispatch letter to formally inform Members of the Board of Zoning Appeals on the scheduled inspection
1 hour

1 hour

Mrs. Liberty Maputi

Mr. Ray Roland Vilan

4
  • Conduct site ocular inspection
1-2 hours Members of the Board of Zoning Appeals
5 Receives a call regarding the scheduled meeting with the Board of Zoning Appeals (Formal letter to follow)

  • Receives and acknowledge letter/notice of the meeting
  • Schedule a meeting with the appellant to discuss the requested appeal and outcome of the site ocular inspection.
  • Prepare and dispatch letter to formally inform appellant and Members of the Board of Zoning Appeals on the scheduled meeting
30 minutes

1 hour

Mrs. Liberty Maputi, Mr. Ray Roland Vilan
6 On the day of the meeting:

  • Prepare attendance sheet documents of the client
30 minutes Mrs. Liberty Maputi
7 Sign on the attendance sheet
  • Calling the meeting to order and start of
  • meeting (discussion and deliberation)
  • Note taking and recording of the proceedings of the meeting. The Board discuss and deliberate the appeal and dispose decision
1-2 hours or more (Depends on the complexity of the appealed case) Engr. Edwin Quirit, Members of theBoard of Zoning Appeals, Mrs. Liberty Maputi
8
  • Prepare draft of transcribed minutes of the meeting and prepare draft of resolution for the Board’s comments and corrections
2-3 days (Simple Case)

4-5 days (Complex Case)

Engr. Edwin Quirit, Members of the Board, Mrs. Liberty Maputi
9
  • Finalize corrected draft of resolution for final signature of the Chairman and Members of the Board. Dispatch to respective members for their signature
1 hour

1 hour

Mrs. Liberty Maputi, Mr. Ray Roland Vilan
10
  • Prepare draft of covering letter to the resolution addressed to the client
  • Finalize the letter for signature of the Chairman
30 minutes

10 minutes

Mrs. Liberty Maputi, Engr. Edwin Quirit
11 Receive letter of decision and copy of resolution
  • Dispatch and deliver decision letter and resolution to the appellant and Members of the Board are furnished with a copy
1 hour Mr. Ray Roland Vilan
12
  • Maintains files/records of the resolution and other communication on client’s folder
30 minutes Mrs. Liberty Maputi